Travel & Office Administrator (ref code: TOA_09_25)

2 days ago

Athens, Attica, Greece Commsquare Full time €104,000 - €130,878 per year

We are currently looking to expand our Admin Team based in Athens, Greece, with a
Travel & Office Administrator
. The qualified candidate will be responsible for company travel and logistics and will be supporting the administration work and the operational planning of Commsquare.

Main Responsibilities

  • Organize travel arrangements including flights, accommodations, visas, and transport; track travel expenses and maintain accurate documentation.
  • Ensure smooth day-to-day office operations by performing administrative issues.
  • Coordinate shipment and delivery of goods, prepare shipping documents, including invoices, packing lists, and waybills.
  • Liaise with suppliers, partners, and clients as needed
  • Handle document management, archiving, and financial documentation control
  • Execute and monitor office procedures and policies
  • Perform supportive accounting tasks like invoice processing, data entry in ERP systems, managing of orders and bank statements, asset inventory and depreciation tracking.

Qualifications and experience

  • Bachelor's degree in Business Administration, Logistics or a related field.
  • 3+ years experience in corporate travel planning.
  • 3+ years experience administrative office management.
  • Strong organizational skills and attention to detail.
  • Familiarity with logistics software or ERP systems.
  • Proficient in MS Office.
  • Ability to work under pressure and handle multiple tasks simultaneously.
  • Excellent communication and negotiation skills.
  • Working proficiency in English; French or Dutch is a plus.

Commsquare offers:

  • A competitive salary.
  • Private insurance plan.
  • 4 extra days off per year.
  • A fresh and "fun to work" environment.
  • Exposure to international markets.
  • Great opportunities for both personal and professional development.

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