Travel & Office Administrator (ref code: TOA_09_25)

4 days ago

Athens, Attica, Greece Commsquare Full time €25,000 - €40,000 per year

We are currently looking to expand our Admin Team based in Athens, Greece, with a
Travel & Office Administrator
. The qualified candidate will be responsible for company travel and logistics and will be supporting the administration work and the operational planning of Commsquare.

Main Responsibilities

  • Organize travel arrangements including flights, accommodations, visas, and transport; track travel expenses and maintain accurate documentation.
  • Ensure smooth day-to-day office operations by performing administrative issues.
  • Coordinate shipment and delivery of goods, prepare shipping documents, including invoices, packing lists, and waybills.
  • Liaise with suppliers, partners, and clients as needed
  • Handle document management, archiving, and financial documentation control
  • Execute and monitor office procedures and policies
  • Perform supportive accounting tasks like invoice processing, data entry in ERP systems, managing of orders and bank statements, asset inventory and depreciation tracking.

Qualifications and experience

  • Bachelor's degree in Business Administration, Logistics or a related field.
  • 3+ years experience in corporate travel planning.
  • 3+ years experience administrative office management.
  • Strong organizational skills and attention to detail.
  • Familiarity with logistics software or ERP systems.
  • Proficient in MS Office.
  • Ability to work under pressure and handle multiple tasks simultaneously.
  • Excellent communication and negotiation skills.
  • Working proficiency in English; French or Dutch is a plus.

Commsquare offers:

  • A competitive salary.
  • Private insurance plan.
  • 4 extra days off per year.
  • A fresh and "fun to work" environment.
  • Exposure to international markets.
  • Great opportunities for both personal and professional development.

  • Internship: Migration from Jenkins CI to Gitlab CI

    4 days ago

    Athens, Attica, Greece Commsquare Full time €20,000 - €25,000 per year

    24 April 2025by: Commsquarein: CareersLocation: Athens, GreeceDepartment: PRODUCTSRef Code: IntCI 04_25Commsquare is looking for motivated and enthusiastic interns to join our team.BackgroundCommsquare develops telecom and mobile network monitoring solutions which consist of several software applications.Development takes place in in Core (C/C++...

  • Travel Designer

    5 days ago

    Athens, Attica, Greece Luxury Greece DMC & Travel Full time €40,000 - €80,000 per year

    About Us:For many years, LUXURY GREECE DMC & TRAVEL, under the leadership of Founder & CEO Carmen Cordoba, has been the architect of exclusive and unforgettable journeys in Greece. Based in the heart of Athens, we are a premier B2B company specializing in high-end, bespoke travel experiences.We are proud members of the world's most prestigious travel...

  • Travel Designer

    4 days ago

    Athens, Attica, Greece Luxury Greece DMC & Travel Full time €45,000 - €55,000 per year

    About Us:For many years, LUXURY GREECE DMC & TRAVEL, under the leadership of Founder & CEO Carmen Cordoba, has been the architect of exclusive and unforgettable journeys in Greece. Based in the heart of Athens, we are a premier B2B company specializing in high-end, bespoke travel experiences.We are proud members of the world's most prestigious travel...

  • Travel Specialist

    4 days ago

    Athens, Attica, Greece Insiders Travel Experiences Full time

    Who We AreInsiders Travel Experiencesis a growing Travel Company based in Athens. We offer private tours and tailored itineraries based on Greek history, mythology, culture, and gastronomy. Our visitors are independent travelers seeking extraordinary and fascinating holidays with a local flavor.Who is the ideal candidate?We are looking for a sales-driven...

  • Travel Designer

    2 weeks ago

    Athens, Attica, Greece Seez Travel Full time €35,000 - €45,000 per year

    We are looking for a Travel Designer to join our team. Our ideal candidate would be passionate about travelling and interacting with people from different countries and cultures, have an appealing personality and an understanding of the travel industry. Key Responsibilities:Be in direct contact with clients, suppliers and partners (via email or call) Build...

  • Junior Travel Agent

    4 days ago

    Athens, Attica, Greece AETHRA TRAVEL Full time €20,000 - €25,000 per year

    About UsAethra Travel is a professional travel agency specializing in business travel. We are dedicated to providing high-quality travel solutions tailored to meet the unique needs of our corporate clients. Our team prides itself on exceptional service and a collaborative work environment.Position OverviewWe are seeking a Junior Travel Agent to join our...

  • Office Administrator

    4 days ago

    Athens, Attica, Greece TOPOSOPHY Full time €25,000 - €35,000 per year

    Office Administrator & Operations AssistantLocation: Athens (on-site)Reports to: People & Operations ManagerTeam: Operations & HRWho we areTOPOSOPHY is one of Europe's leading agencies in placemaking and marketing. Whether we're developing a destination master plan, analysing travel trends, or delivering a placemaking workshop, we bring together all the...

  • Administrative Officer

    4 days ago

    Athens, Attica, Greece InSciSol Full time €20,000 - €25,000 per year

    We are looking for an Administrative Officer to join our team and support our daily office procedures.The main responsibilities shall include the following:Manage front-desk activities, including welcoming visitors and handling incoming calls/emails.Manage office supplies stock and placing ordersSupport internal compliance and ISO-related procedures and...

  • Office & Administration Manager

    1 week ago

    Athens, Attica, Greece Searchlight - Management Consulting Full time €40,000 - €70,000 per year

    A well-established organization in the financial consulting sector is currently looking for an Office & Administration Manager to support its growing operations. They are looking for a highly organized and reliable professional to take on a multifunctional role combining office management, HR administration, travel coordination, and executive support. The...

  • Administrative Officer

    5 days ago

    Athens, Attica, Greece EPLO European Public Law Organization Full time €25,000 - €35,000 per year

    Core Tasks:Under the supervision of the EPLO Director General for Management, the Administrative Officer will be responsible for the following tasks:Provide administrative support to the EPLO Director.Support the EPLO Director in his communication.Manage the EPLO Director's calendar and organize his contacts and his travels.Manage the EPLO Director's...