Office & Administration Manager

1 week ago

Athens, Attica, Greece Searchlight - Management Consulting Full time €40,000 - €70,000 per year

A well-established organization in the financial consulting sector is currently looking for an Office & Administration Manager to support its growing operations. They are looking for a highly organized and reliable professional to take on a multifunctional role combining office management, HR administration, travel coordination, and executive support. The successful candidate will be the central point of contact for ensuring smooth day-to-day office operations, while supporting the CEO and the wider team.

Responsibilities

Office Management

  • Oversees daily office operations and ensure a well-organized work environment (supplies, groceries, procurement, visitors' reception).
  • Communicates and resolves issues with the building manager.
  • Manages budgets, expenses, and vendor contracts related to office operations.
  • Coordinates and support internal meetings.

Travel Coordination

  • Arranges business travel for employees in collaboration with the external travel agency.
  • Manages bookings for flights, accommodation, and transfers.
  • Monitors travel-related expenses and prepare reports.

HR Administration

  • Handles HR-related documentation in cooperation with external accountants and legal advisors.
  • Supports HR functions such as onboarding, leave management, and employee engagement activities.
  • Manages internal communications to ensure consistent messaging and brand image. Creates and delivers internal communications content.
  • Collects and sends information to payroll (e.g., remote work requirements, leave records).
  • Ensures compliance with company policies, procedures, and health & safety regulations.
  • Ensures employees' timely completion of required training programs (regulatory, compliance, etc.)
  • Supports ad hoc HR projects such as employee manual updates.
  • Provides day-to-day HR and administrative support to employees.

General Administration & Document Management

  • Maintains and organizes the company's corporate archive.
  • Manages documentation requests from third parties, mainly the Group, and external accountants.
  • Supports the Finance team in drafting and signing documents.

CEO Office Support

  • Manages the CEO's calendar and appointments.
  • Coordinates meetings, travel arrangements, and logistics.
  • Prepares reports, presentations, and other documents as required.
  • Prepares and checks expense reports.

Qualifications

  • Bachelor's degree in business administration, management, or related field (preferred).
  • Proven experience as an Office Manager, Administrative Manager, or similar role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
  • Knowledge of office management systems and procedures.
  • Ability to handle confidential information with integrity.
  • Problem-solving mindset and attention to detail.
  • Service Orientation and Customer Centricity.
  • Professionalism, discretion, and a proactive mindset.

Compensation

  • Competitive compensation & benefits package

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