Administrative Assistant

1 day ago

Piraeus, Attica, Greece OCEANKING S.A. Full time €15,000 - €25,000 per year

OCEANKING SA is currently seeking a highly organized, and dependable Administrative Assistant & Front Desk professional to join our team and support our daily operations, ensuring the smooth functioning of our office.

Job Summary:

As an Administrative Assistant & Front Desk Secretary, you will serve as the first point of contact for visitors and clients, while also handling a range of administrative tasks including support in event planning and business travel coordination. This position requires a high level of organization, attention to detail, and the ability to handle multiple projects simultaneously.

Key Responsibilities:

  • Greet and welcome visitors in a professional and friendly manner
  • Answer and direct phone calls, emails, and other inquiries
  • Maintain a clean and organized front desk and reception area
  • Manage scheduling, appointments, and meeting coordination
  • Perform general administrative duties such as filing, copying, scanning, and data entry
  • Receive, sort, and distribute mail and packages
  • Order and maintain office supplies and equipment
  • Coordinate and plan Business travels (e.g. tickets and accommodation booking, assist in collecting necessary travel documents)
  • Assist in organizing corporate events, conferences and meetings
  • Assist various departments with administrative support as needed
  • Ensure confidentiality and security of all office information

Requirements

  • High school diploma or equivalent; Bachelor's degree preferred
  • 2+ years of experience in a similar role
  • Excellent verbal and written communication skills
  • Strong interpersonal skills
  • Strong organizational and multitasking skills with keen attention to detail
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Problem-solving skills and ability to remain calm under pressure
  • Professional appearance and attitude

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