Administrative Assistant

7 days ago

Piraeus, Attica, Greece Embassy and General Consulate of Panama in Greece Full time €45,000 - €55,000 per year

Administrative Assistant (Maternity Leave Coverage)

Embassy of Panama – Office of the Ambassador

The
Embassy of Panama in Greece
is seeking an experienced and highly qualified
Administrative Assistant
to provide comprehensive support to the
Ambassador's Office
during a maternity leave coverage period.

This position requires an organized, discreet, and proactive professional capable of managing sensitive information, complex scheduling, and high-level communication within a diplomatic environment.

Key Responsibilities

  • Manage the
    Ambassador's calendar
    , including scheduling meetings, briefings, and official appointments.
  • Prepare and review
    written and verbal communications
    , such as correspondence, speeches, reports, and interview notes.
  • Brief the Ambassador
    on current issues, ongoing projects, and developments concerning Panama–Greece diplomatic relations.
  • Coordinate
    official communications
    between the Embassy, the Government of Panama, Greek authorities, and external organizations.
  • Support
    media relations
    and
    public communication activities
    , including press coordination and event coverage.
  • Plan and execute
    official events, conferences, and receptions
    , including Embassy participation in major events such as
    Posidonia 2026
    .
  • Liaise with
    suppliers and service providers
    , gathering and evaluating offers for Embassy review.
  • Organize and oversee
    official visits and delegations
    from Panama, including logistics, schedules, and protocol arrangements.
  • Assist with
    protocol meetings
    involving government representatives and participation in national events or festivals.
  • Handle general
    administrative and office management duties
    , including filing, travel arrangements, and supplies management.

Qualifications and Skills

  • Minimum 5 years
    of relevant experience in executive or diplomatic administration.
  • Excellent written and verbal communication skills
    in
    English and Greek
    ;
    Spanish
    is a strong advantage.
  • Demonstrated ability to handle
    confidential and sensitive information
    with the highest level of discretion.
  • Strong
    organizational skills
    ,
    attention to detail
    , and ability to prioritize multiple tasks effectively.
  • Proven experience in
    event planning
    ,
    coordination
    ,
    marketing
    and
    protocol management
    .
  • Proficiency in
    Microsoft Office Suite
    (Word, Excel, PowerPoint, Outlook) and general office software.
  • Experience in CRM handling and maintenance
    , including contact management and communication tracking.
  • Professional demeanor,
    cultural awareness
    , and interpersonal skills suitable for a diplomatic setting.
  • Ability to work independently while maintaining a collaborative and service-oriented attitude.

Contract Details

  • Position:
    Maternity Leave Coverage (Full-time, Temporary)
  • Location:
    Embassy of Panama, Athens, Greece

  • Administrative & Operations Assistant

    1 week ago

    Piraeus, Attica, Greece Triad Ltd - Theodosiou Bros Full time €104,000 - €130,878 per year

    Company:Triad Ltd is a rapidly growing technical and commercial company, based in Piraeus and has a strong and continuous presence in the field of electrical and electronic installations in the Greek and global marine market for more than 25 years. Through this experience with new technologies, organization and strategic partnerships, Triad Ltd is now able...

  • Tendering & Administrative Assistant

    2 days ago

    Piraeus, Attica, Greece Telematic Medical Applications Full time €25,000 - €40,000 per year

    Telematic Medical Applications is a leading Healthcare System Integrator and Value-Added Solutions Provider in the field of Integrated Computer Science-based Healthcare Systems. The Tendering & Administrative Assistant will be responsible for the day-to-day support of TMA's participation in public tenders, with emphasis on gathering and checking...

  • Purchasing Assistant

    2 days ago

    Piraeus, Attica, Greece Blue Planet Shipping Ltd Full time €20,000 - €25,000 per year

    Blue Planet Shipping is looking to recruit a Purchasing Assistant.Duties & Responsibilities:Assist in purchasing and forwarding spare parts.Handle invoices and related documentation accurately and on time.Communicate with suppliers, vessels & internal departments.Maintain records in the company's ERP system.Support the department in administrative &...

  • Assistant Accountant

    4 days ago

    Piraeus, Attica, Greece Delta Insurance Consultants Full time €25,000 - €35,000 per year

    Delta Insurance Consultantsis a well-established and fast-growing insurance brokerage based in Piraeus, with more than a decade of expertise in providing tailored insurance solutions to both individuals and corporates. With a strong client-oriented approach and collaborations with leading local and international insurance companies, Delta Insurance...

  • Personal Assistant to CEO

    2 days ago

    Piraeus, Attica, Greece Grebul MANAT Full time €25,000 - €35,000 per year

    Personal assistant to CEOPersonal Assistant to CEO required for permanent and full-time employment with relevant experience required. The position is fully remote, equipment (corporate phone and laptop) will be provided.Responsibilities:Maintaining the executive's schedule and scheduling meetingsManaging phone calls and emailsOrganizing tripsCommunication...

  • Office Worker

    2 days ago

    Piraeus, Attica, Greece Ellanian Shipping Services S.R.L Full time €20,000 - €25,000 per year

    Office Assistant – Shipping IndustryWe are seeking a motivated and organized Office Assistant to join our team and support the smooth operation of our internal office activities, as well as assist our Technical, Accounts, and Spare Parts Departments. Our office is located close to Piraeus metro station.Main Responsibilities:Organize and manage daily office...

  • Back Office Secretary

    7 days ago

    Piraeus, Attica, Greece Antipollution SA Full time €25,000 - €40,000 per year

    Antipollution, a member of Vasileiadis Group of Companies (V Group), is a leading provider of environmental and waste management solutions across the Eastern Mediterranean, Egypt, and the Balkans. Operating in six main business pillars, including Port Reception Facilities, Emergency Response Services, Decontamination Services, Renewable Energy, Alternative...

  • Human Resources Generalist

    2 days ago

    Piraeus, Attica, Greece Capital Ship Management Corp. Full time €20,000 - €25,000 per year

    Capital Ship Managementis looking for a motivatedHuman Resources Generalistto join our shore-based HR team in our offices in Athens, PiraeusAbout the RoleAs an HR Generalist you will play a key role in supporting our daily HR operations. You will be involved in a wide range of HR functions, from recruitment and onboarding to employee relations, training, and...

  • Forwarding Agent

    2 days ago

    Piraeus, Attica, Greece AVRA MARINE SOLUTIONS Full time €25,000 - €40,000 per year

    At AVRA Marine Solutions, we do more than supply marine chemicals and equipment—we solve critical challenges in some of the world's most demanding environments. From cargo hold and tank cleaning to descaling and vessel maintenance, our expert team delivers tailor-made solutions that keep global shipping moving—efficiently, safely, and sustainably.As a...

  • Shipping & Logistics Coordinator

    2 days ago

    Piraeus, Attica, Greece AVRA MARINE SOLUTIONS Full time €25,000 - €40,000 per year

    At AVRA Marine Solutions, we do more than supply marine chemicals and equipment—we solve critical challenges in some of the world's most demanding environments. From cargo hold and tank cleaning to descaling and vessel maintenance, our expert team delivers tailor-made solutions that keep global shipping moving—efficiently, safely, and sustainably.As a...