Junior Operations Officer

We are looking for a Junior Operations Officer to join our school in Cholargos. The successful candidate will be responsible for overseeing the day-to-day operations, ensuring that all aspects of the school run smoothly and efficiently, ensuring that students receive the highest quality education and support. They will also play a critical role in overlooking & improving the internal processes of the organization, making sure they are aligned with the school's core values and mission statement.

Responsibilities

1. Operations (80% of total effort)

A. 
Overseeing day-to-day operations of the school
: You will be responsible for ensuring that all aspects of the school run smoothly and efficiently, including requests, scheduling classes, and overseeing student enrolment and registration.

B. 
Supervising and supporting staff
: You will support administrative staff & faculty, ensuring that they are meeting their performance targets and providing high-quality service to students.

C. 
Maintaining facilities and equipment
: You will be responsible for ensuring that the school's facilities are maintained to a high standard, and that all necessary equipment and materials are available.

D.
Building and maintaining relationships
: You will build and maintain relationships with students, parents & staff, ensuring that their needs are met and that they are satisfied with the services provided by the school.

E. 
Developing and implementing policies and procedures
: You will work to develop and implement policies and procedures that support the overall objectives of the school, including compliance with regulations and requirements.

F. 
Classter
: The candidate will have to get familiar with Classter (the software package used at the school for accounting, financing, and operations purposes) and be up to date with the latest changes.

G. 
Onboarding and Retention
: Ensure a smooth onboarding process (induction) for new hires. Provide ongoing support and guidance to new employees during their integration into the school's culture and processes.

H. 
Working closely with the academic department
: You will support the academic departments to ensure that the curriculum is being delivered effectively, and that students are receiving high-quality education.

I. 
Identifying opportunities for growth and improvement
: You will identify opportunities for growth and improvement, and work with the management team to implement changes that will enhance the school's operations and services.

2. Accounting (20% of total effort)

A. 
Cash Registry
: Keep track daily of the cash flow (with breakdown to cash, credit card & bank transfer / deposits).

B.
Receipts
: Issue all students' receipts or invoices monthly. Send monthly reports to the accountant.

C.
Income Statements Preparation
: Prepare Monthly Profit & Loss Statements on an Accrual Basis to track performance as measured by gross profit & EBIDTA.

Qualifications

Bachelor's degree in business, economics, management information system or any other related field with strong math background.

 Minimum of 3 years of experience in operations management, preferably in a school setting.

 Excellent written & verbal communication skills in Greek and English.

 Working knowledge of MS Office applications and general comfort with IT systems.

 Problem solving mindset and enthusiasm for innovation.

 Strong analytical skills with attention to detail.

This role requires a deep understanding of the education sector, excellent communication and networking skills, and a passion for identifying and improving internal processes within an organization. If you have a passion for operations management and are looking for an exciting opportunity to work closely with a dynamic team, we encourage you to apply.

Compensation Package

The compensation package is a mix of fixed financial benefits and some fringe benefits.

1. Financial Benefits

Gross Salary: € 900 per month under the regime of IKA. The contract is on an indefinite basis starting September 1
st
of 2025. Working Schedule:
Mondays – Fridays 14.00 to 22.00
.
Might be asked to work a few Saturdays (throughout the year), for training purposes. During periods of heavy workload, additional working hours will be paid extra.

2. Fringe Benefits & Coupons

€ 132 per month in the form of coupons, which can be used towards supermarket expenses or any other store affiliated to the program (find out more here).