Executive Assistant

3 days ago

Athens Metropolitan Area, Greece TravelStaytion Full time €45,000 - €55,000 per year

TravelStaytion
is redefining the short-term rental industry by setting new benchmarks for quality, trust, and hospitality. With a mission to standardize the accommodation sector, the company leverages advanced quality assurance technologies and fosters a traveler-first community of verified professional property managers and owners.

Through exclusive partnerships with certified hosts, TravelStaytion guarantees consistently high standards of service and hospitality across its expansive portfolio. The platform features over 130,000 properties in more than 700 sought-after destinations across 130 countries, offering travelers a reliable and premium experience wherever they go.

As demand for trustworthy, high-quality short-term rentals continues to rise, TravelStaytion stands out by combining cutting-edge technology with a curated network of professionals—ensuring every stay meets the expectations of today's discerning traveler

Role Overview

As an Executive Assistant at Travelstaytion, you'll be the trusted right hand to the CEO, ensuring seamless coordination of executive activities and acting as a key liaison across internal and external stakeholders. This is a high-impact role requiring discretion, agility, and exceptional organizational skills.

Executive Support

  • Manage the CEO's calendar, appointments, and travel arrangements
  • Prepare meeting agendas, presentations, and reports
  • Handle confidential correspondence and documentation with professionalism

Communication & Coordination

  • Act as the first point of contact for internal and external communications
  • Liaise with senior leadership, partners, and clients on behalf of the CEO
  • Coordinate cross-functional meetings and follow-ups

Strategic Assistance

  • Support the CEO in project tracking, research, and decision-making
  • Assist in drafting communications, speeches, and strategic documents
  • Contribute to special initiatives and company events

Office Management (Greece & UK)

  • Oversee day-to-day administrative operations of the Greek and UK offices
  • Ensure smooth functioning of office facilities, supplies, and vendor relationships
  • Coordinate with IT, finance, and HR teams to support local office needs
  • Organize team meetings, internal events, and office-wide communications
  • Maintain records, manage filing systems, and ensure compliance with company policies
  • Support onboarding logistics and workspace setup for new hires

Requirements

  • Proven experience as a Personal or Executive Assistant, ideally in a fast-paced international environment
  • Fluent in English and Greek (spoken and written)
  • Strong proficiency in Microsoft Office and digital collaboration tools
  • Excellent time management, multitasking, and interpersonal skills
  • High level of discretion, integrity, and emotional intelligence
  • Experience in office management or administrative coordination across multiple locations is a plus

What we offer


• Hybrid working environment


• Private Insurance


• Work life balance initiatives

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