Executive Assistant to Technical Director

2 days ago

Athens Metropolitan Area, Greece I-SENSEGroupICCS Full time €25,000 - €40,000 per year

About I-SENSE

I-SENSE is a leading research unit within ICCS/NTUA, advancing innovation and research in electrical, and computer engineering. With over 200 successful EU and national projects, more than 100 experts, and a global network of 300+ partners, the group tackles real-world challenges in areas like intelligent transport, smart systems, assistive technologies, and more. 

Role Overview

The Executive Assistant will assist the Technical Director by facilitating seamless communication, ensuring efficient scheduling, and supporting both internal operations and external collaborations. This role is essential in enabling the TD to focus on strategic technical and research priorities. 

Key Responsibilities

Calendar & Scheduling

  • Manage the Technical Director's complex calendar, including meetings with internal teams, partners, and stakeholders.
  • Prepare meeting agendas, compile materials, and coordinate pre-meeting logistics.
  • Ensure the TD is fully prepared and briefed ahead of all engagements.

Meetings & Documentation

  • Write and distribute accurate meeting minutes; follow up on action items.
  • Track the progress of projects/ventures, take required actions at each stage, and ensure deadlines are met.

Confidentiality & Gatekeeping

  • Handle sensitive information and discussions with the highest level of discretion.
  • Serve as a reliable gatekeeper, protecting the TD's time and priorities.

Travel & Logistics

  • Organize travel arrangements and prepare detailed itineraries.
  • Coordinate logistics for internal and external meetings, interviews, and events (room reservations, Teams setup, catering, etc.).

Personal & Productivity Support

  • Assist with personal tasks where appropriate to help maintain overall productivity and focus.

Documentation & Presentation

  • Create, format, and finalize presentations (e.g., technical briefings, project updates, proposals).
  • Draft and proofread technical and administrative documents, emails, and reports.

General Office Coordination

  • Collaborate with the Executive Office team and other administrative units.
  • Support coordination across research divisions, including departments focused on mobility, health technologies, crisis management, and more.

Qualifications & Skills

  • Bachelor's degree, ideally in Administration, Business, or a related technical field.
  • 2+ years of experience in executive assistance, preferably in research, academic, or engineering settings.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities
  • Proficiency in English
  • Proficient with Microsoft Office (PowerPoint, Word, Excel) and
    Microsoft Teams

; familiarity with presentation design.
- Comfortable managing calendars and confidential information.
- Proven ability to maintain confidentiality, discretion, and professionalism at all times.
- Proactive, self-motivated, resourceful, and adaptable to shifting priorities.
- Familiarity with academic, Erasmus, or EU-funded research project environments/events is a plus but not required.

What We Offer

  • Competitive salary
  • Hybrid work arrangements and a collaborative, people-focused atmosphere
  • Continuous learning with modern methods and tools
  • Engaging and challenging projects that make an impact
  • Work alongside a diverse team of talented, passionate colleagues
  • Opportunities to travel abroad and connect internationally

The CV and application can be submitted via email at:
career-

For more information, please call

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