Executive Assistant

4 days ago

Athens, Attica, Greece ICAP People Solutions Full time €40,000 - €60,000 per year

ICAP Executive Search & Selection

is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting
Senior to Middle-Level Executives across all sectors.

ICAP Executive Search,

on behalf of our client, a leading multinational group in the Oil & Gas industry, is seeking to recruit a highly skilled and experienced
Executive Assistant to a Global Business Unit Head based in Europe.

The successful candidate, based in
Athens
,
will act as a
trusted partner
, ensuring the effective management of priorities, seamless communication, and the smooth execution of day-to-day operations at a global level.

Executive Assistant (Ref.6015/EA/ESS/GR)

Key Responsibilities:

  • Provide high-level administrative support, including calendar management, meeting scheduling, and coordination of complex travel arrangements.
  • Prepare, review, and edit correspondence, reports, presentations, and other confidential documents with accuracy and attention to detail.
  • Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
  • Monitor and prioritize incoming requests (phone, emails, face-to-face etc.), ensuring the efficient allocation of time.
  • Support the preparation and organization of internal and external meetings, client/external stakeholders' relations activities, and other senior-level engagements.
  • Conduct research and compile briefing materials to facilitate informed decision-making.
  • Organize events.
  • Handle sensitive information with the utmost discretion and confidentiality.
  • Assist in planning, coordinating, and monitoring strategic initiatives and special projects.
  • Handle family and private matters, such as travel arrangements, home affairs, family schedules and activities etc.

Qualifications:

  • Proven experience as an Executive Assistant supporting C-level or senior executives, ideally in a multinational environment.
  • Ability to work independently while exercising sound judgment and initiative.
  • Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
  • Strong communication and interpersonal skills, with attention to detail.
  • High level of professionalism, integrity, and discretion.
  • Proficiency in MS Office and other productivity tools.
  • Fluency in English is required; good knowledge of French is strongly preferred.

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