Executive Assistant

6 days ago

Athens, Attica, Greece ICAP PEOPLE SOLUTIONS ΑΕ Full time €25,000 - €40,000 per year

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle-Level Executives across all sectors.

ICAP Executive Search, on behalf of our client, a leading multinational group in the Oil & Gas industry, we are seeking to recruit a highly skilled and experienced Executive Assistant to a Global Business Unit Head based in Europe. The successful candidate, based in Athens, will act as a trusted partner, ensuring the effective management of priorities, seamless communication, and the smooth execution of day-to-day operations at a global level.

Executive Assistant (Ref.6015/EA/ESS/GR)

Key Responsibilities:

  • Provide high-level administrative support, including calendar management, meeting scheduling, and coordination of complex travel arrangements.

  • Prepare, review, and edit correspondence, reports, presentations, and other confidential documents with accuracy and attention to detail.

  • Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.

  • Monitor and prioritize incoming requests (phone, emails, face-to-face etc.), ensuring the efficient allocation of time.

  • Support the preparation and organization of internal and external meetings, client/external stakeholders' relations activities, and other senior-level engagements.

  • Conduct research and compile briefing materials to facilitate informed decision-making.

  • Organize events.

  • Handle sensitive information with the utmost discretion and confidentiality.

  • Assist in planning, coordinating, and monitoring strategic initiatives and special projects.

Handle family and private matters, such as travel arrangements, home affairs, family schedules and activities etc.

Qualifications:

  • Proven experience as an Executive Assistant supporting C-level or senior executives, ideally in a multinational environment.

  • Ability to work independently while exercising sound judgment and initiative.

  • Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.

  • Strong communication and interpersonal skills, with attention to detail.

  • High level of professionalism, integrity, and discretion.

  • Proficiency in MS Office and other productivity tools.

  • Fluency in English is required; good knowledge of French is strongly preferred.

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