Office Assistant and Congress and Event Coordinator

2 days ago

Athens, Attica, Greece Er-Kim Full time €40,000 - €55,000 per year

Er-Kim continues its activities in 20+ countries, and we have the mission of ensuring that no patient is left behind and access to the most innovative treatments in all countries where we operate. Er-Kim continuously seeks to expand its portfolio and therapeutic coverage through its rich and diverse pipeline.

For more information, go to:

As an Office Assistant and Congress and Event Coordinator based in Greece, you will work closely with the Country Lead and be responsible for;

Administrative Support:

  • Provide dedicated administrative support to the Country Lead Greece/Cyprus including calendar management, meeting coordination and team travel arrangements.
  • Manage confidential and sensitive information with discretion and professionalism.
  • Take initiatives on administrative requests and inquiries.
  • Coordinate, organize and independent planning of internal, external meetings and events, tasks and projects within deadlines.
  • Maintain & update database of all company files.
  • Oversee day to day administrative tasks, including maintaining company data base, ordering office stationery and supervising the general office function.
  • Keep minutes during team meetings.

Risk Management & Compliance:

  • Key user of internal platforms, tools and processes to ensure compliance with Er-kim approval processes.
  • Provide support for internal audits and ensure adherence to compliance and ethics guidelines.
  • Identify potential risks and raise relevant issues related to the projects, propose solutions through the appropriate internal and external channel ensuring that the project standards are met according to policies, ethics & compliance guidelines.

Regional Stakeholder Relations & Communication:

  • Collaborate effectively with internal stakeholders, cross-functional teams and external partners to achieve operational goals.

Local HR Activities:

  • Maintain & update database of all local HR files.
  • Maintain accurate and secure local employee records, manage local employee benefits, and oversee payroll processes.
  • Εnsure that we fulfill all our obligations (labor and insurance included) to our employees in accordance with the local legislation.
  • Ensure that local employees receive the benefits they're entitled to, including health insurance, meal and gift vouchers, and vacation time.

Regional Events, Congresses Organization & Management:

  • Plan, organize and execute regional congresses, conferences and promotional/scientific events for Health Care Professionals (HCPs), stakeholders and internal teams.
  • Manage venue selection, vendor negotiations, speaker coordination and attendee registration to deliver high-quality events.
  • Address challenges during event execution with efficiency and poise, ensuring client and participant satisfaction.
  • Develop event timelines, budget, logistics and data registration for disclosure ensuring seamless execution and alignment with company objectives.
  • Travel arrangements.

Financial Management & Reporting:

  • Coordinate expense reports, invoices and contract management while ensuring compliance with company SOPs.
  • Coordinate all 3rd party suppliers, manage procurement processes and invoices.
  • Coordinate with the finance & accounting team and ensure accurate financial reporting and payments.

  • Office Administrator

    2 days ago

    Athens, Attica, Greece Proelectro Event Production Full time €20,000 - €25,000 per year

    Company DescriptionPROELECTRO is a leading event production and management agency with over 25 years of experience in designing corporate and social events in Athens, Greece, and worldwide. As the only "one-stop-shop" in the event production industry, PROELECTRO offers comprehensive services including audiovisual equipment, innovative technologies, live...

  • Event Coordinator and Receptionist

    2 days ago

    Athens, Attica, Greece Stelios Philanthropic Foundation Full time €28,300 per year

    Event Coordinator and Receptionist based in Kolonaki, Athens with overseas travel at 50% of the year.Requirements· Trilingual (Greek - English - French)· Willing to travel outside Greece for about 50% of the year. Mainly to Monaco.· Greet visitors, providing a warm and professional welcome to our office.· Manage incoming calls, take messages, and...

  • Event Coordinator

    2 days ago

    Athens, Attica, Greece T&T Executive Sp Full time €104,000 - €130,878 per year

    AtT&T EXECUTIVE, we create travel and event experiences that connect people, ideas, and cultures. With 28+ years of expertise, we manage international conferences, corporate events, and large-scale EU projects across Europe and beyond. Now, we're looking for a skilledEvent Coordinatorto join our growing team.No two days will be the same You'll be the driving...

  • Groups & Corporate Meetings, Account Executive

    2 days ago

    Athens, Attica, Greece AFEA Congress Full time €104,000 - €130,878 per year

    AFEA Congress, one of the leading companies in the Meetings Industry, is looking for a Full-Time Account Executive to join its team. The ideal candidate will be responsible to implement corporate meetings, group travel and incentives.Working Days: Monday to FridayWorking Hours: 09:00 – 17:00Location: Kolonaki, AthensRole DescriptionThis is a full-time...

  • Office Coordinator

    2 days ago

    Athens, Attica, Greece UNISON FACILITY SERVICES Α.Ε. Full time €2,500 - €4,000 per year

    UNISON Group, in the framework of its strategic expansion, is looking to include an Office Coordinator to its constantly growing team.Location: Paiania, Head OfficesReports to: Human Resources ManagerJob ResponsibilitiesResponsible for overall reception desk responsibilities, which include:Welcome and assist visitors and visiting employees, directing them to...

  • Culinary Operations Administrator

    2 days ago

    Athens, Attica, Greece beBeeKitchen Coordinator Full time €104,000 - €130,878

    Job DescriptionWe are seeking a highly organized and proactive individual to support the Executive Chef and the wider culinary team. This pivotal administrative role will involve overseeing daily administrative duties, ensuring smooth scheduling, documentation, and coordination across departments.The ideal candidate will serve as the organizational backbone...

  • Events & CSR Coordinator

    2 days ago

    Athens, Attica, Greece XM Careers Full time €40,000 - €60,000 per year

    Events & CSR Coordinator The Role: We are looking for a talented Events & CSR Coordinator to join our ever-expanding Events & CSR team, and lead the charge in organizing, executing, and elevating events to new heights. The successful candidate will have the opportunity to bring to life a variety of event projects including Strategic and Corporate Events,...

  • Event Planner

    2 days ago

    Athens, Attica, Greece SK CONGRESS Full time €30,000 - €45,000 per year

    Συνεδριακή εταιρεία με ενεργήπαρουσία στον χώρο των επαγγελματικών εκδηλώσεων και ιατρικών συνεδρίων αναζητάδυναμική, επικοινωνιακή και οργανωτική προσωπικότητα για την κάλυψη θέσης του Event...

  • Executive Assistant

    2 days ago

    Athens, Attica, Greece Sound and Visual - K. Papathanasiou S.A. Full time €30,000 - €45,000 per year

    Company DescriptionSound and Visual - Papathanasiou SA is an audiovisual equipment rental & technical support company for conferences and related events in Greece. Founded in 1976, the company offers integrated technical solutions for conferences, corporate events, seminars, and other events. The company invests in modern and effective audiovisual equipment...

  • Project Event Manager – Medical Conferences

    2 days ago

    Athens, Attica, Greece Eventure Full time €104,000 - €130,878 per year

    Location: Athens  |   Full-Time  |   Travel Required Apply by sending your CV to About UsEventure is a leading agency specializing in the design and execution of impactful events, with a strong focus on medical, scientific, corporate, educational and hybrid experiences.With a "WeCare" philosophy and a results-driven mindset, we create high-impact...