EMEA Events Excellence Associate

6 days ago

Athens, Attica, Greece Forvis Mazars Full time

We wish to appoint an EMEA Events Excellence Associate to join our client's team, a leading multinational organization in the pharmaceutical and healthcare sector.

The EMEA Events Excellence Associate plays a key role in ensuring the flawless execution of customer engagement activities and events across the EMEA region.

This position combines project management, compliance oversight, and cross-functional collaboration, ensuring that all activities align with EFPIA and internal compliance standards.

Responsibilities

  • Support the end-to-end planning, coordination, and execution of regional events, such as sponsorships, consultancy agreements, advisory boards, and pre-congress meetings.
  • Manage the event lifecycle in the company's CRM system, ensuring accurate documentation, approvals, and timely updates.
  • Act as a liaison between internal stakeholders (Business, Compliance, Legal) and external agencies, ensuring smooth collaboration and adherence to standards.
  • Support budget management, purchase order requests, invoice tracking, and financial reconciliations.
  • Assist in the selection, contracting, and monitoring of agencies, ensuring cost efficiency and high-quality deliverables.
  • Ensure full compliance with EFPIA and internal healthcare regulations, including the preparation of required documentation and maintenance of audit-ready records.
  • Contribute to event evaluation and reporting, including KPI tracking and After Action Reviews.
  • Collaborate closely with the Events Excellence Specialist for congress-related activities and process improvements across the region.

Requirements

  • Bachelor's degree in a relevant field (Master's degree will be considered an asset).
  • 2+ years of experience in event management within the pharmaceutical industry or event agency.
  • Familiarity with healthcare compliance frameworks (EFPIA, HCBI).
  • Excellent project management, organization, and communication skills.
  • Proven ability to work effectively in a matrix and virtual environment.
  • Fluency in English (spoken and written).
  • Proficiency with event management tools (e.g. CVent, iMR, HPR, ICD) will be considered an advantage.
  • Availability for occasional travel within Europe.

Benefits

  • International and collaborative working environment
  • Remote working flexibility
  • Structured onboarding and training programs
  • Career growth within a global network
  • Opportunity to contribute to impactful healthcare projects

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