Events Associate

7 days ago

Athens, Attica, Greece VIAGGI Communications Full time €25,000 - €45,000 per year

Company Description

At VIAGGI, we redefine Communications by blending strategic insight, creative thinking, and targeted networking to craft innovative experiences that leave a mark. Our bespoke approach ensures that every campaign, event, and communication is tailor-made to elevate brand presence, inspire audiences, and drive business targets.

We believe in the power of memorable experiences to drive engagement, foster community, and achieve our strategic goals. We organize a diverse portfolio of events, including product launches, outdoor experiences, and employee engagement.

Role Description

We're looking for an Events Associate who's passionate about detail, thrives in a fast-paced agency environment, and loves working collaboratively to deliver exceptional results for our clients.

This is a full-time hybrid role for an Events Associate based in Athens, with some work-from-home flexibility.

Responsibilities

  • Be the main point of contact for client communications, ensuring clear, professional, and timely interactions.
  • Coordinate procurement of products and services (catering, A/V, venue, décor) with trusted vendors, suppliers, and venue partners.
  • Project manage events end-to-end — from planning and logistics to on-site execution and follow-up.
  • Prepare and curate press kits and guest gifts that reflect brand identity and event themes
  • Support the on-site setup, registration, and breakdown for events, serving as a key point of contact to ensure a smooth attendee and vendor experience. This may require occasional travel and non-traditional working hours.
  • Collaborate with external partners to contribute to promotional materials, social media updates, and email campaigns designed to drive event attendance.
  • Manage and track attendee registration, handle event-related inquiries, and coordinate communication to attendees pre- and post-event.
  • Prepare and deliver polished client presentations and proposals using PowerPoint and other creative tools.
  • Help track event budgets, process invoices, manage expenses, and maintain organized documentation for all event projects.
  • Conduct research on new venues and potential vendors to ensure all events are innovative and cost-effective.
  • Assist with post-event evaluations, gathering feedback, compiling reports on key metrics (attendance, engagement), and identifying areas for improvement.
  • Contribute to brainstorming sessions for event concepts, themes, and activations
  • Manage inventory and sourcing for event materials, swag, and branded collateral

Qualifications

  • Bachelor's degree in Marketing, Communications, or a related field.
  • 3-5 years of experience in an agency environment in event planning, coordination, or a related role
  • Exceptional organizational skills, with a proven ability to manage multiple projects simultaneously, meet tight deadlines, and maintain meticulous attention to detail.
  • Excellent verbal and written communication skills; comfortable liaising with internal stakeholders, vendors, and clients.
  • A proactive, "can-do" attitude with the ability to troubleshoot issues calmly and effectively during an event.
  • Creative mindset with a passion for elevating guest experiences
  • Proficiency in Microsoft Excel and PowerPoint; familiarity with project management tools is a plus.
  • Ability to work collaboratively within a team and independently, taking ownership of assigned tasks.

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