Operational Support Assistant

2 days ago

Athens, Attica, Greece beBeeSupport Full time
Job Title

Administrative Support Specialist

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We are seeking a highly organized and reliable individual to support the administrative needs of our construction projects.

This role plays a key role in ensuring smooth documentation, coordination, and internal communication across departments and project teams.

The Administrative Support Specialist will provide day-to-day administrative support to the project and site management teams, helping maintain accurate records, track documentation, and facilitate internal workflows.

Key Responsibilities

  • Handle general administrative tasks, including document preparation, filing, scanning, and archiving.
  • Support the preparation and coordination of reports, forms, and correspondence related to project activities.
  • Maintain accurate records of contracts, supplier documentation, timesheets, delivery notes, and purchase orders.
  • Assist in the management of procurement and logistics documents in coordination with relevant departments.
  • Monitor and update internal databases and spreadsheets related to project progress and inventory.
  • Liaise with site teams and suppliers to ensure proper documentation flow and follow-up.
  • Support travel arrangements, meeting scheduling, and internal communication.
  • Assist in the preparation of compliance documentation for audits, inspections, and internal reviews.
  • Ensure all administrative processes are in line with internal policies and regulatory requirements.
  • Provide ad-hoc support to project management and finance teams when needed.

Requirements

Professional Experience

  • Minimum of 2–4 years of experience in an administrative, back office, or project support role.
  • Prior experience in construction, engineering, or industrial environments will be considered an asset.

Academic Background & Qualifications

  • Vocational training or Bachelor's degree in Business Administration, Office Management, or a related field.
  • Familiarity with document control and ERP systems will be an advantage.

Languages & Technical Capabilities

  • Fluent in Greek and English (written and spoken).
  • Additional knowledge of Italian will be an advantage.
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
  • Comfortable working with digital document systems and cloud-based platforms.

Skills

  • Excellent organizational skills and attention to detail.
  • Strong communication and teamwork abilities, ideally in a multinational environment.
  • High sense of responsibility, integrity, and confidentiality.
  • Ability to multitask, prioritize, and work under strict deadlines.
  • A proactive, supportive attitude and willingness to learn.

What We Offer:

·       Competitive remuneration scheme

·       Private Medical Insurance

·       Laptop, Mobile phone

·       Career development opportunities 

·       Friendly working environment 

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