Personal Assistant

Established in 2024, 
iGrow Venture Partners
 is a Growth Venture Capital Fund focused on investing in transformative early-stage technology companies. We target innovative small and medium-sized enterprises (SMEs) operating in high-impact sectors such as technology, biotechnology, and artificial intelligence (AI).

Our goal is to generate sustainable long-term value for our shareholders and stakeholders by supporting visionary entrepreneurs who are building disruptive solutions with the potential to transform industries and improve lives on a global scale.

At iGrow, we value collaboration, innovation, and strategic partnerships as essential elements in shaping the future of tech world. Our team is comprised of self-driven members who value cooperation and strive for excellence.

We are hiring a Personal Assistant to join our team.

Job Title: Personal Assistant to the CEO

Location: Kifissia, Athens - Greece | Full-Time | In-Office

Position Overview:

We are a Greece-based investment fund seeking a highly experienced, proactive, and detail-oriented
Personal Assistant to the CEO
. This role requires a fast-thinking, discreet, and adaptable professional with
a proven background in high-pressure environments.

The CEO maintains a demanding schedule with frequent international travel, an intense Outlook calendar, and a strong preference for structured processes and tools like Asana and Microsoft Teams. You'll be expected to manage both business and personal matters, anticipate needs, and always maintain absolute discretion.

Core Responsibilities:

•      Proactively manage and maintain the
CEO's complex professional and personal Outlook calendars
, ensuring zero conflicts and full preparedness.

•      Coordinate
complex international
and domestic
travel arrangements
for the CEO and occasionally for family or personal contacts.

•      
Liaise
with high-level stakeholders
in English via phone and email
, act as the CEO's point of contact and gatekeeper.

•       Prepare briefing notes, meeting agendas, and presentation materials.

•      Ensure
smooth daily operations
by anticipating needs, handling confidential matters, and managing ad hoc requests.

•      Organize personal tasks (e.g. reservations, appointments, gifting, family-related logistics, etc.).

•      Keep the CEO organized through
task tracking and follow-ups via Asana
and other internal systems.

•   
Collaborate with internal teams across time zones
, particularly in high-stakes or time-sensitive situations.

•       Keep and maintain an accurate record of documents and electronic correspondence on behalf of the CEO.

•       Maintain and refine internal processes that support the CEO's needs.

•       Help manage special projects and ensure deadlines and milestones are met.

•       Handle confidential and sensitive information with discretion.

Qualifications & Requirements:

•       
Experience:
Minimum 8 years of experience as a Personal Assistant to C-level Executive.

•     
Languages:
Greek
speaker and
native or near-native, English speaker
– flawless communication in both languages is essential.

•     
Technical Skills:
Advanced proficiency in
Microsoft Office Suite
(Outlook, Word, Excel, PowerPoint); knowledge of SharePoint, Teams and
Asana
is a plus.

•       
Education:
Bachelor's degree desired.

•      
Travel Expertise:
Proven experience organizing
international travel
, including adjusting to last-minute changes and managing complex itineraries
—ideally gained in fields such as tourism & hospitality management, aviation, or luxury concierge services.

•       
Discretion:
Strong discretion and experience dealing with confidential information.

•       
Flexibility:
Willingness to work outside of standard business hours when required.

Personal Attributes:

·
Hyper-organized
, methodical, and solution-oriented — thrives on planning and anticipating.

·
Emotionally intelligent
and calm under pressure, especially in fast-paced or high-demand situations.

·
Flexible and reliable
— willing to be on-call and available beyond regular office hours when needed.

·
Polished and professional
in demeanor, with a strong sense of discretion and judgement.

·
Proactive and resourceful
, able to "think two steps ahead" and remove friction from the CEO's day-to-day.

How to Apply:

Please submit your resume and cover letter outlining your relevant experience and why you believe you are the right fit for this high-responsibility role to

We look forward to reviewing your application