Senior Executive Administrator

1 week ago

Kifissia, Attica, Greece beBeeAdministrative Full time €45,000 - €55,000

We are seeking a highly organized and proactive Administrative Support Specialist to provide exceptional support to senior-level executives.

The ideal candidate will possess excellent communication skills, attention to detail, and the ability to handle confidential information with discretion.

This is an excellent opportunity for a motivated individual with a good administrative background or a fresh graduate to grow within a dynamic and fast-paced environment.

Key Responsibilities:

  • Assist senior-level executives in daily administrative and scheduling tasks
  • Coordinate meetings, appointments, and complex travel arrangements
  • Handle routine correspondence and internal communications
  • Prepare reports, presentations, and documentation
  • Maintain organized digital and hard copy filing systems
  • Support event planning and coordination
  • Conduct basic research and data entry
  • Liaise with internal departments and external stakeholders professionally

Requirements & Qualifications:

  • Experience: 2–4 years of experience in an administrative or office support role.
  • English Proficiency: Native-level fluency in English, both written and verbal.
  • Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and especially Outlook); knowledge of SharePoint and Asana is a plus.
  • Education: Bachelor's degree or diploma in Administration, Business, or related field (preferred but not mandatory).
  • Travel Expertise: Experience organizing international travel, including adjusting to last-minute changes and managing complex itineraries.
  • Discretion: Ability to manage confidential and sensitive matters with professionalism and care.
  • Flexibility: Willingness to work outside of standard business hours when required.

Personal Attributes:

  • Attention to Detail: A sharp eye for detail and a commitment to accuracy in all tasks.
  • Organizational Skills: Ability to manage multiple tasks and priorities effectively.
  • Proactivity: Anticipate the executive's needs and take action before being asked.
  • Interpersonal Skills: Strong communication skills and the ability to maintain relationships with diverse groups of people.
  • Attitude: Positive attitude and willingness to learn.
  • Time Management: Ability to prioritize tasks and work efficiently.
  • Problem-Solving: Ability to stay calm and think clearly under pressure.
  • Fresh graduates are welcome to apply.

To be considered for this exciting opportunity, please submit your resume and cover letter. We look forward to reviewing your application.

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