Graduate – Account Payable

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.

The EIB, the European Union's bank, in the framework of its GRAD programme, is seeking to recruit for its Chief Financial Controller Directorate (CFC), Corporate Financial Planning and Control Department (CFPC), Corporate Accounting and Reporting Division (CAR), Transaction Processing & Reconciliations Unit (TPR) at its headquarters in Luxembourg, a Graduate – Account Payable (AP) *.

The term of this contract will be 1 year; as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen.

Internal benchmark Graduate

Panel interviews are anticipated for September

Purpose

As part of the TPR Unit's continued efforts in the domains of Account Payable (AP) and VAT, we are seeking a motivated and detail-oriented individual with a foundational knowledge of AP processes to join our team. You will support the daily operations of Accounts Payable, with a focus on reporting and monitoring of key performance indicators. This role involves close collaboration with Procurement and other internal stakeholders. You will play a key role in ensuring timely and accurate vendor payments, while also contributing to ongoing process improvements, automation initiatives, and control enhancements within the AP function.

Operating Network

You will report directly to the Head of TPR Unit. You will work in close co-operation with other staff in CFC and other Divisions in almost all Directorates of the Bank as well as with the European Investment Fund (EIF). You might have exposure to various external counterparts such as the European Commission and other financial institutions (e.g. commercial Banks).

Accountabilities

• Process, verify, and reconcile invoices and payment requests.
• Coordinate with internal departments and vendors to resolve discrepancies and ensure timely payments.
• Assist with month-end closing reconciliation if needed and reporting activities related to accounts payable.
• Maintain accurate and organized records of all AP transactions and documentation.
• Support internal/ external controls or audits by providing necessary documentation and explanations.
• Generate daily reports and monitor key performance indicators (KPIs) for the AP function.
• Collaborate with Procurement and other internal stakeholders to ensure alignment on payment processes and issue resolution.
  Support the TPR team toward the digitalisation and automation of invoicing process with usage of AI.

Qualifications

• University degree (minimum an equivalent to a Bachelor) preferably in accounting, finance or related fields.
• No more than two years of relevant professional experience after graduation (summer jobs and internships should not be counted). Professional experience in similar organization would be an advantage.
• Strong understanding of the end-to-end Procure-to-Pay (P2P) process and solid knowledge of Accounts Payable requirements; familiarity with EU VAT regulations will be considered an asset.
• Proficiency in Microsoft Office applications is essential.
• Technical expertise and sound knowledge of ERP systems (particularly PeopleSoft Financials) will be an advantage.
• Excellent numerical and presentation skills.
• Familiarity with Microsoft Azure is welcomed.
  Excellent knowledge of English. Knowledge of other EU languages would be an advantage.

Competencies

Find out more about EIB core competencies here

To find out more about our eligibility criteria click here

We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.

We strongly invite applicants with a disability, neurodivergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 31st August