Senior Administrative Support Professional

3 hours ago

Athens, Attica, Greece beBeeAdministrative Full time €35,000 - €55,000
Administrative Assistant

We are seeking a highly skilled and experienced Administrative Assistant to join our team.

Job Description:

  • Provide administrative support to ensure efficient office operations.
  • Support clients and other visitors with their queries and needs.
  • Organize and maintain the executive's calendar, scheduling appointments, meetings, and events.
  • Support the Managing Director as needed.
  • Prioritize and manage conflicting schedules to ensure effective use of the executive's time.
  • Coordinate logistics for meetings, including room setup and catering, in line with Global Administration procedures.
  • Coordinate travel arrangements, including flights, accommodations, and ground transport.
  • Organize and administer travel visas if required.
  • Prepare agendas, briefing documents, and presentations for executive meetings.
  • Attend meetings, take detailed minutes, and ensure action items are tracked and completed.
  • Work closely with executives and senior administrative assistants to handle requests and queries from senior Management.
  • Handle sensitive information with discretion to maintain confidentiality and security, and ensure compliance with privacy policies and regulations.
  • Provide polite and professional communication.
  • Liaise between executives and other departments or stakeholders to ensure timely communications.
  • Manage special projects as assigned, ensuring they are completed on time and within scope.

Requirements:

  • Proven experience in an administrative or assistant role.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficiency in MS Office.
  • 5-7 years of experience in a similar role.
  • Working experience in the shipping industry is preferred.

Benefits:

  • Competitive compensation package.
  • Career development and growth opportunities.

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