Senior Executive Support Specialist

16 hours ago

Athens, Attica, Greece beBeeAdministrative Full time
Administrative Professional

The role of Administrative Professional requires exceptional organizational and time management skills. Providing administrative support to ensure efficient office operations is crucial in this position.

  • Coordinate with clients and visitors to provide general support.
  • Organize and maintain the executive's calendar, scheduling appointments, meetings and events.
  • Support the Managing Director as necessary, prioritizing conflicting schedules to ensure effective use of time.
  • Coordinated logistics for meetings, including room setup and catering, ensuring compliance with Global Administration procedures.
  • Coordinated travel arrangements, preparing detailed itineraries and arranging accommodations and ground transport.
  • Obtained and administered travel visas when required.
  • Prepared agendas, briefing documents, and presentations for executive meetings.
  • Attended meetings, took minutes, and tracked action items for completion.
  • Collaborated closely with senior administrators to handle requests and queries from senior Management.
  • Maintained confidentiality and security while handling sensitive information, ensuring compliance with privacy policies and regulations.
Requirements
  • Proven experience in a similar administrative role.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills, ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office.
  • 3-5 years of experience in a similar administrative role.
  • Working experience in the shipping industry is preferred.
Benefits
  • Competitive compensation package.
  • Career development and growth opportunities.

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