Executive Assistant

13 hours ago

Athens, Attica, Greece JUST ONE | Recruitment & Executive Search agency Full time

Maritime industry: Executive Assistant, based in Piraeus

Responsibilities:

  • Providing administrative support to ensure efficient office operations
  • Providing general support to clients and other visitors
  • Organizing and maintaining the executive's calendar, scheduling appointments, meetings and events
  • Supporting the Managing Director as and when necessary
  • Prioritizing and managing conflicting schedules to ensure the executive's time is used effectively
  • Coordinating logistics for meetings, including room set up and catering, in line with Global Administration procedures
  • Coordinating travel arrangements, including flights, accommodations and ground transport
  • Organising and administer travel visas if required
  • Preparing agendas, briefing documents and presentations for executive meetings
  • Attending meetings, taking detailed minutes, and ensuring the action items are tracked and completed
  • Working closely with executive and senior administrative assistants to handle requests and queries from senior Management
  • Working with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
  • Providing polite and professional communication
  • Liaising between the executives and other departments, or stakeholders to ensure timely communications
  • Managing special projects as assigned, ensuring they are completed on time and within budget

Requirements

  • Proven administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • 5 to 7 years of experience in similar role
  • Working experience in the shipping industry preferred

Benefits

  • Competitive Compensation package
  • Career development and growth opportunities

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