Executive Associate for Science Communication, Events and EU Programmes

We're seeking a highly organised associate to support the Greek Scientists Society (GSS)
strategic initiatives
and the organisation of a new international science forum in Kos, contributing to Kinesis Innovation Center focused on physical activity, healthy ageing, and innovation.
This role combines project coordination with communications expertise to advance our research and innovation activities.

The selected candidate will have immediate access to active COST Action grants with direct involvement in their management and development, plus opportunities to engage with broader European programmes.

What you will do

• Support the coordination and implementation of strategic framework initiatives
• Manage science communication activities including dissemination and exploitation of research outcomes
• Assist with grant writing, proposal development, and submission processes
• Contribute to the development and management of COST Action proposals and activities
• Organize and coordinate scientific events, workshops, and stakeholder meetings, and the new international science forum
• Co-develop and distribute newsletters, reports, and other communication materials with own tools and apps
• Provide executive-level support for project documentation and reporting
• Facilitate collaboration between research teams and external partners
• Maintain project databases and tracking systems
• Support knowledge transfer and innovation activities
• Coordinate logistics for high-level meetings and international conferences
• Plan and deliver communications including newsletters, website and LinkedIn updates, press notes and media lists
• Coordinate events end to end including speaker outreach, agendas, logistics, run-of-show and partner liaison
• Support dissemination and exploitation tasks for EU-funded activities including stakeholder mapping, impact KPIs and light reporting
• Maintain relationships with scientific networks including COST Actions and community partners
• Keep operations on track including calendars, brief minutes, simple budgets and contact lists

Required Qualifications:

• Involvement in Science Communication, Project Management, or related field
• Strong understanding of science communication principles and best practices
• Excellent written and verbal communication skills
• Experience in event planning and coordination
• Proficiency in newsletter creation and content management systems
• Strong organizational skills with attention to detail
• Ability to work independently and manage multiple priorities
• Professional demeanour suitable for interaction with senior and high-end stakeholders

Preferred Qualifications:

• Experience with grant writing and proposal development
• Participation in Horizon Europe or previous Framework Programme projects
• Previous volunteer experience in research or academic settings
• Demonstrated interest in European research collaboration through volunteer work or internships
• Experience with European research frameworks and funding mechanisms
• Familiarity with COST Action networks and activities
• Knowledge of research dissemination and exploitation strategies
• Experience with innovation and knowledge transfer processes
• Understanding of EU project reporting and financial management
• Master's degree or PhD

What We Offer:

• Opportunity to work at the intersection of science and innovation
• Dynamic, international working environment
• Professional development opportunities
• Exposure to cutting-edge research projects
• Direct engagement in European research programmes and COST Action grant development
• Hands-on experience with international research networks
• Immediate access to and hands-on involvement with COST Action grants

Position Type:
Volunteer position with professional development focus. Possibility of stipend/compensation pending grant funding. Full access to training, networking, and career development opportunities in European research programmes.

How to apply

Send a CV, a short note up to 300 words describing a science communication or event you led and two links to relevant work via LinkedIn Easy Apply or to -scientists-

.