Administrative Officer

8 hours ago

Athens, Attica, Greece Veeda Lifesciences Full time

Veeda Lifesciences
is seeking an
Administrative Officer based in our office in Katechaki, Athen
s, Greece for its growing international hematology/oncology Clinical Trials program.

This is a full-time job.

Job overview:

The Administrative Officer ensures the smooth day-to-day operation of the office by providing essential administrative support across the organization, including support to Human Resources and Information Security & Technology, and assisting other departments or projects as needed.

Main responsibilities:

  • Processes outgoing and incoming mail; screens and routes incoming calls; distributes messages to appropriate staff
  • Monitors office supplies stocks and manages relevant orders
  • Coordinates and oversees facilities' services and maintenance activities
  • Collaborates with IT to ensure proper operation of equipment; completes preventive maintenance requirements, addresses failures, calls for repairs, maintains equipment inventories, etc., as necessary
  • Schedules meetings, books meeting rooms and facilitates meetings' administrative support activities (incl. e.g., the preparation of documentation required during the meeting, minute taking, circulation of minutes to concerned parties, etc.)
  • Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Produces documents, briefing papers, and presentations, as requested
  • Schedules internal and external events
  • Makes travel and accommodation arrangements, restaurant reservations etc.
  • Manages invoices, as well as the invoicing process
  • Supports HR and IST in the employees' management process e.g., by coordinating equipment availability and provision, up-dating relevant Company contacts lists, etc.
  • Provides administrative support.
  • Complies with the Company's Quality and Information Security Management Systems and applicable national and international legislation, including legislation for data protection

Job Requirements:

  • Bachelors Degree
  • Excellent command of English, both oral and written
  • Excellent oral, written, and interpersonal communication skills
  • A pleasant, confident telephone manner
  • Team working skills
  • Good computer skills
  • Good organizational and multitasking skills
  • Ability to manage pressure and conflicting demands and prioritize tasks and workload
  • Discipline and ability to maintain confidentiality
  • Reliability and honesty

Join us to be part of a multidisciplinary team of highly skilled scientists and healthcare professionals in the forefront of Clinical Research within a friendly work environment.

  • Office Administrator

    6 days ago

    Athens, Attica, Greece Gimisis + Associates Full time

    Company DescriptionFor over six decades,Gimisis + Associates | Planning Consultantshas been at the forefront of urban and spatial planning in Greece, shaping policy, guiding development, and driving innovation across all Regional Units of Greece.Role DescriptionThis is a full-time on-site role located in Athens for an Office Administrator - PMO Assistant -...

  • Office Administrator

    4 days ago

    Athens, Attica, Greece Flora Food Group Full time

    About Flora Food GroupWe offer consumers a compelling choice in four growing categories: butters and spreads, creams, liquids and cheeses. We hold leadership positions in many of the 100 countries we operate in, with iconic brands including Flora, Becel+ProActiv, Blue Band, Country Crock, I Can't Believe It's Not Butter, Rama, and Violife, together with our...

  • Office Administrator

    2 days ago

    Athens, Attica, Greece Flora Food Group Full time

    About Flora Food GroupWe offer consumers a compelling choice in four growing categories: butters and spreads, creams, liquids and cheeses. We hold leadership positions in many of the 100 countries we operate in, with iconic brands including Flora, Becel+ProActiv, Blue Band, Country Crock, I Can't Believe It's Not Butter, Rama, and Violife, together with our...

  • Administrative Officer

    7 hours ago

    Athens, Attica, Greece Hydrus Engineering SA Full time

    Hydrus Engineering SA is a global engineering firm in the Maritime, Energy, Oil, and Gas sectors. We are seeking a dependable and organized Administrative Officer to support daily office operations and ensure effective coordination across departments.Key ResponsibilitiesSupport daily office administrationManage front desk, call center, and visitor reception...

  • Office Administrator

    7 hours ago

    Athens, Attica, Greece LAS Solutions SA Full time

    # whoweareLAS Solutions S.A. was founded in December 2008 and has constantly been developing and growing both within and outside Greece ever since. We are a specialized provider of airport & logistics systems and services while holding professional expertise in advanced automation and control technology.LAS Solutions S.A. is a member of the group of...

  • Administrative officer

    2 weeks ago

    Athens, Attica, Greece MOKKA SPECIALTY COFFEE Full time €38,000 - €50,000 per year

    During this year we complete 20 years of existence in a historic neoclassical building in the centre of Athens. We are a continual growing company which has pioneered in the coffee segment in Greece. We are specialty coffee roasters. We have introduced specialty coffee and direct trade to the Greek coffee market and we are very proud for this. We sell...

  • Receptionist/Office Administrator

    7 hours ago

    Athens, Attica, Greece Alpha Gas SA Full time

    Alpha Gas S.A. a ship management company specializing in the management and operation of LNG vessels, is looking for a Receptionist/Office Administrator.Key Responsibilities:Administer the reception and building's visitorsProvide administrative support to Training department, including data entry, filing, and document preparation.Assist with office supply...

  • Office Administrator

    1 week ago

    Athens, Attica, Greece Greece Golden Visa Full time

    Location:Kolonaki, Athens, GreeceEmployment Type:Full-time, On-siteWho We AreGreece Golden Visa helps ambitious individuals and families secure freedom through Greek residency-by-investment. We work with people who build their futures — not those who wait on the sidelines.Our clients come from around the world, often from countries where their passport...

  • Back Office Administrator

    2 weeks ago

    Athens, Attica, Greece BOX NOW AE Full time

    We are seeking a detail-oriented and organized Back Office Administrator to support our international Freight Forwarding operations. The ideal candidate will play a critical role in ensuring smooth and efficient customs clearance processes, working closely with both internal teams and external partners. This role requires excellent communication skills, a...

  • Senior Administrative Officer

    2 weeks ago

    Athens, Attica, Greece UNIPAKHELLAS Full time

    UNIPAKHELLAS S.A. is an international company and integral member of INDEVCO Group, a multinational parent organization renowned for its diversified manufacturing, technical expertise, and consultancy services.As part of our continuous growth and development, we are looking for an Administration Senior Officer to join our team based in Athens. If you are...