Office Administrator

About Flora Food Group

We offer consumers a compelling choice in four growing categories: butters and spreads, creams, liquids and cheeses. We hold leadership positions in many of the 100 countries we operate in, with iconic brands including Flora, Becel+ProActiv, Blue Band, Country Crock, I Can't Believe It's Not Butter, Rama, and Violife, together with our local brands and Professional business.

Global branded food champion Flora Food Group, offers the next generation of delicious, natural, nutritious food. Our products are more affordable and more sustainable than their dairy equivalents.

About the position

The Office Administrator & Sales Support role ensures the smooth and efficient operation of the office while providing essential administrative support to the sales function for Distributor Markets. This position is responsible for maintaining a well-organized workplace, supporting internal events, overseeing office health & safety protocols, and assisting the sales team with key administrative tasks. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment.

Key Responsibilities Include:

Facilities Management

• Oversee day-to-day office operations to ensure a clean, safe, and well-functioning workspace.
• Liaise with building management, vendors, and service providers for maintenance, repairs, and facility needs.
• Manage office supplies, equipment, and inventory, ensuring availability and cost efficiency.
• Coordinate office access, security badges, meeting room logistics, and visitor management.

Event Organization Support

• Assist in planning and delivering internal events, meetings, and team activities.
• Coordinate logistics such as venue setup, catering, materials, and schedules.
• Support company-wide events, workshops, and external partner gatherings as needed.

Health & Safety Oversight

• Act as the office Health & Safety point of contact.
• Ensure compliance with company safety policies and local regulations.
• Maintain emergency procedures, first-aid supplies, fire wardens, and safety documentation.
• Conduct periodic safety checks and support H&S training or drills.

Sales Administration

• Provide administrative and coordination support to the sales team serving Distributor Markets.
• Assist with order processing, documentation, and maintaining accurate records in CRM or sales systems.
• Prepare reports, presentations, and sales materials as requested.
• Communicate with distributors to ensure timely follow-up, documentation, and resolution of administrative needs.
• Support the sales team with data entry, contract tracking, scheduling, and general administrative tasks.

So, what does it take to be successful in this role?

Qualifications & Skills

• Proven experience in office administration, sales support, or a similar role.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace, CRM systems).
• Ability to work independently, take initiative, and solve problems proactively.
• Knowledge of health & safety practices (preferred but not required; training can be provided).
• Bachelor's degree in Business Administration, Management, or a related field (or equivalent professional qualification).
• Excellent knowledge of English language

What's next

If this position sounds interesting, please hit the apply button now

We understand your resume might not be up to date and recommend that you apply with what you have or your LinkedIn Profile. Flora Food Group is dedicated to building an inclusive and diverse workplace, we understand that you might not meet all the requirements stated in the description, but we encourage you to apply anyway. You might be the right candidate for this role or other roles.

Flora Food Group is an employer committed to diversity and inclusion in the workplace and equal opportunities for all. We recruit based only on values, qualifications, performance, skills, behaviours, experience, and knowledge. We ensure job advertisements are free from unintentional bias.

No personal characteristics should be a barrier to joining Flora Food Group. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or other personal characteristics.