Administrative Assistant – Marine Technical Department

2 days ago

Athens, Attica, Greece LiberoGroup Full time €35,000 - €55,000 per year

LiberoGroup (LG) is a globally recognized technical Certification Organization, Recognized Organization - RO/RSO, Classification society, MRV verifier, ISO certification Body Notified Body and Training Centre. The primary goal of LG is to deliver technical, third-party assessment, certification, and training services to contribute towards quality safety, environmental protection, and regulatory compliance.

Key Responsibilities

  • Provide administrative support to surveyors, including scheduling surveys, meetings, and travel arrangements.
  • Maintain accurate records, files, and databases for survey activities, reports, and compliance documents.
  • Prepare, format, and proofread correspondence, reports, and presentations.
  • Manage incoming and outgoing communications, including phone calls, emails, and official letters.
  • Assist in processing invoices, expense reports, and departmental budgets.
  • Liaise with clients, shipyards, and regulatory authorities for documentation and scheduling purposes.
  • Ensure all departmental documentation complies with internal procedures and confidentiality standards.
  • Support internal audits, training sessions, and compliance activities.
  • Contribute to improving administrative workflows and office efficiency.

Qualifications & Experience

  • Diploma or Bachelor's degree in Business Administration, Office Management, or related field (or equivalent work experience).
  • Prior experience in administrative support, preferably in a technical, engineering, or maritime environment.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with document management systems is an advantage.
  • Strong organizational and multitasking abilities with keen attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and collaboratively in a team environment.
  • Professional discretion and ability to handle sensitive information.

Job Type: Full-time

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