Executive Assistant

Description:

As an Executive Assistant at Riginos Yachts S.A., you will play a critical role in supporting our executive team by providing high-level administrative assistance. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. You will be responsible for ensuring the smooth operation of the executive office and facilitating effective communication within the company and with external stakeholders.

Responsibilities:

General responsibilities:

·      Collaborate with the sales team to ensure smooth communication and coordination of sales activities and sales operation.

·      Share in general office duties and assisting with other departments within the company as may be requested or required.

·      Attend boat shows that the company participates.

·      Coordinate shipping and delivery

·      Assist clients with inquiries, providing information on available boats, tenders, and other offerings.

·      Respond to emails and phone calls promptly, maintaining a high level of customer service

·      Assist with marketing efforts

·      Assisting in the production of monthly reports for our boats listed for sale.

·      Prepare , process and manage sales contracts, invoices, and other necessary paperwork.

·      Ensure all necessary paperwork and documentation are completed accurately.

·      Provide post-sale support, addressing any questions or concerns customers may have after purchasing a new boat.

·      Coordinate with service and maintenance departments to ensure daily operation and customer satisfaction.

Listing - Organization:

·      Assist in maintaining accurate and up-to-date records of available yachts, including specifications, pricing, and availability.

·      Organize and maintain sales documentation and files.

·      Monitor and report on the status of yacht listings.

·      Upload listings to third-party platforms and ensure consistency across all channels.

·      Maintain accurate and organized customer records using our CRM system.

Requirements:

·      Proficient in spoken and written English

·      Previous experience in sales, customer service, or administrative roles preferred.

·      Well-presented

·      Exceptional organisational and multitasking skills, with a strong attention to detail and ability to manage ambiguity.

·      Professional attitude – respect towards all stakeholders (customers, suppliers, team members, etc)

·      Great teamwork and service orientated

·      Able to solve problems, balance priorities and manage time

·      Numerate

·      Capability of recording information accurately

·      Able to work independently and take initiative

·      Previous use of CRM and other database software

What makes you great:

You are not the typical 9-to-5 professional; you maintain work-life balance while being proactive, and thriving in dynamic environments, delivering precise and efficient results.

• Self-Leadership:
   Strong inner drive and ability to manage multiple priorities.
• Business Acumen:
  Deep understanding of business operations and strategic goals.
• Results Driven:
   Focus on growth mindset and delivering excellence on time.
• Integrity & Confidentiality
  : Trusted with sensitive matters, handling them discreetly.
• Strategic Communication:
   with internals, clients, and third parties.
• Experience in yachting industry

Your Professional Background:

• Bachelor's Degree in Finance, Business Administration, or related field.
• Minimum 5 years of experience supporting C-suite executives in complex, innovative environments
• Advanced proficiency in Microsoft Office tools (Word, PowerPoint, and Excel).

Benefits

We offer:

·      A dynamic and collaborative work environment

·      Competitive compensation package with performance-based bonuses.

·      Opportunity to be part of an innovative and growing company

·      Access to the latest CRM systems, marketing tools, and digital platforms

·      Collaborate with top-tier clients, industry leaders, and international partners, expanding your professional network

• Extra paid time off