Project Coordinator

STUDIO VANGUARD has arrived in Athens
— building our team, curating our space, and setting the stage to redefine the essence of luxury living in Greece.

Founded by a Greek-Australian and American duo, STUDIO VANGUARD is a next-generation luxury residential developer dedicated to creating bespoke, high-end residences in Athens' most coveted locations. With over three decades of global travel and industry experience, we bring a fusion of international vision and local insight — driven by a shared passion for design, detail, community, and sustainability.

Our philosophy is rooted in the pursuit of the extraordinary. We collaborate with world-renowned interior designers, landscape architects, and global creative agencies to deliver ultra-luxury, fully turnkey residences that embody both timeless elegance and modern convenience. Each home is composed of rare materials, couture-level furnishings, and cutting-edge technology — offering a lifestyle of unmatched sophistication.

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ABOUT THE JOB

We are seeking a proactive and detail-driven Project Coordinator to join our Team. This hands-on role is ideal for someone who thrives in a fast-paced environment and is passionate about turning design visions into reality. You will work closely with the builder, architect, and suppliers to ensure every aspect of the project is seamlessly coordinated and executed. Your responsibilities will include administration, document control, compliance tracking, sourcing and reviewing quotes, and managing samples and materials to the highest standard whilst working closely with the Finance Manager.

More than just another project, this is an opportunity to be at the heart of what will become the most talked-about development in Glyfada and beyond — a landmark creation destined to be the trophy of the region.

With strong organizational skills, a sharp eye for detail, and a hands-on approach, you will help keep the project running smoothly, efficiently, and within budget, shaping a new benchmark in luxury from concept to completion.

WHAT YOU'LL BE RESPONSIBLE FOR:

Project Coordination & Stakeholder Management

• Act as a central point of contact between the builder, architect, and suppliers.
• Facilitate smooth communication, organize meetings, issue minutes, and track action items.

Documentation & Compliance

• Manage and maintain all project documentation including permits, contracts, specifications, and approvals.
• Ensure compliance with Greek building codes and regulatory requirements by submitting and tracking paperwork with authorities.

Procurement & Quotations

• Source and liaise with suppliers, subcontractors, and consultants.
• Request and evaluate quotations, prepare comparison reports with the Finance Team, and support procurement scheduling aligned with construction timelines.

Budget & Cost Monitoring

• Assist in verifying supplier invoices, tracking budget variations, and supporting financial reporting in collaboration with the Finance Team.

Schedule & Milestone Tracking

• Maintain the project schedule, monitor key deadlines and milestones, and help ensure timely delivery across all project phases.

Risk & Issue Management

• Identify project risks and work with the Company Directors on mitigation strategies.
• Support defect tracking and preparation of handover documentation.

Sample & Material Management

• Pick, pack, and package samples accurately, ensuring presentation meets brand standards.
• Verify all sample-related deliveries (consumables, transfers, etc.) against invoices within 1 day of receipt, sign/date, and submit to Finance Team.
• Coordinate with couriers (e.g., DHL, UPS, others) for dispatch and tracking of samples.
• Maintain office organization and cleanliness in line with company brand standards.

Ad-hoc tasks:

• Be ready to help wherever needed.

WHO WE ARE LOOKING FOR?

• Background in Administration, Office Management, Construction Management, or a related field
• Minimum 2 years' experience in project coordination, construction administration, estimating, or a related role (ideally within residential or boutique commercial projects)
• Proven ability to manage documentation, procurement, and compliance processes from pre-construction through to delivery
• Must be located in commutable distance to Glyfada, Athens
• Experience working cross-functionally with builder, architects and suppliers
• Confident handling project schedules, budget tracking, and coordination meetings
• Excellent written and verbal communication skills in both Greek and English
• Strong organizational and multitasking abilities, with a high attention to detail
• Analytical thinking for quote comparison, contract review, and risk identification
• Proficiency in Microsoft Office (Word, Excel, Outlook), as well as project management and document control tools
• Self-motivated, independent, and solution-oriented with a collaborative attitude

WHY JOIN US?

• As part of our flagship office opening, you will establish and oversee our first Studio Vanguard office, setting business standards.
• Drive growth as we expand, playing a key role in launching and managing new property acquisitions.
• Be part of an international team.
• We believe in smart leadership, collaboration, and crafting exceptional career paths.
• A great benefits package is available for the right candidate.

Be part of something extraordinary from day one. With STUDIO VANGUARD now on the ground in Greece, you'll join a dynamic, ambitious team at the forefront of redefining luxury residential living. If you're ready to make an impact, grow with us, and help bring our vision to life, we want to hear from you.

Please send your CV in English to:

All applications will be treated in strictest confidentiality.