Office Administrator- Medical Secretary

4 days ago

Thessaloniki, Central Macedonia, Greece Inicio Medical Full time €24,000 - €36,000 per year

Now Hiring: Medical Secretary / Administrative Assistant

Location:
Thessaloniki (On-site)

Schedule:
Full-time | Monday–Friday | 11:00 AM – 7:00 PM


About the Role

We are seeking a highly organized and detail-oriented
Medical Secretary /

Administrative Assistant
to join our growing team in Thessaloniki. You will provide

remote support to UK-based private doctors, assisting with practice management,

patient communication, scheduling, and administrative coordination.


Key Responsibilities


• Provide day-to-day clerical and administrative support


• Act as the primary point of contact for patients, consultants, hospitals, referrals, and insurance companies


• Manage incoming and outgoing communications (calls, emails)


• Schedule appointments, handle bookings and admissions, and prepare related documentation


• Transcribe medical reports using digital audio software


• Maintain organized, secure, and accessible filing systems


• Use hospital and practice management systems to update records and internal databases


• Work with various software tools (Microsoft Office, Google Workspace, etc.) to manage data and produce documentation


Skills & Qualifications


•
Fluency in English
(written and spoken – C1/C2 level required)


• Excellent verbal and written communication skills


• Ability to multitask and thrive in a fast-paced environment


• High attention to detail and accuracy in daily tasks


• Quick learner, especially when working with new tools and systems


Preferred Experience


• Minimum
1 year of office experience


•
Higher Education degree
is a plus


• Prior experience in administrative or healthcare settings will be considered an
asset


What We Offer


•
Growth Culture
: Learn from and collaborate with an experienced team committed to your professional development


•
Competitive Salary
: A competitive entry-level gross monthly salary is offered (€880), aligned with experience and reviewed regularly based on performance and contribution to team goals.


•
Work-Life Harmony
: Supportive environment focused on employee well-being


•
Benefits
: Meal vouchers starting at six months of employment


•
Annual Bonus Scheme

Recruitment Process

  1. Assessment Test
    : Shortlisted applicants will receive a standardized test
  2. Virtual Interview
    : Successful candidates will be invited to a video interview
  3. Contract Offer
    You will be offered an initial 6-month contract with the

possibility of extension. The contract will
automatically renew
at the end of

the term unless either party gives prior written notice to terminate.

Training & Onboarding
: Induction and training provided by our team in

Thessaloniki


Ready to apply?

Send your CV and a brief cover letter to

. We look forward

to meeting you

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