Executive Secretary

2 weeks ago

Athens, Attica, Greece OPTIMAL - Human Reinforced Full time €45,000 - €55,000 per year

Optimal
, on behalf of its client,
a well-established hospitality group
, is seeking an
Executive Secretary
based in Athens.

Scope of Role

As an
Executive Secretary
you will provide high-level support to the CEO, ensuring the efficient coordination of a demanding daily schedule as well as both professional and personal commitments. The ideal candidate will demonstrate a positive mindset, discretion, flexibility, and the ability to work independently while following the CEO's guidance.

Key Responsibilities

  • Serve as the first point of contact: handling emails and phone calls on behalf of the CEO
  • Manage calendars, arrange meetings, and coordinate appointments
  • Oversee personal tasks and commitments, including family and social matters
  • Arrange travel plans, bookings, and itineraries
  • Maintain databases and filing systems
  • Organize events and provide support with ad hoc projects
  • Monitor deadlines and ensure timely reminders for important tasks
  • Draft, prepare, and review reports, presentations, and correspondence with accuracy and confidentiality
  • Establish and maintain administrative processes and procedures
  • Liaise with staff, suppliers, partners, and clients
  • Track, collate, and file expenses

Qualifications

  • Bachelor's degree in business administration, Communications, or a related field
  • Excellent written and verbal communication skills in English & French
  • Strong command of Microsoft Office Suite
  • Outstanding organizational, time management, and multitasking skills
  • Proactive, flexible, and solutions-oriented attitude

What the company offers

  • Competitive remuneration package.
  • Exclusive benefits and privileges within the group's hotels.
  • Long-term career prospects within a reputable and growing hospitality group.
  • A supportive and friendly workplace culture

About Optimal

Since 2005, Optimal has provided unparalleled, bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360° business support platform to our clients through 6 service divisions:

  • Talent Acquisition
  • HR Strategy & Talent Development
  • Learning & Development
  • Workforce Management
  • Recruiting
  • Outplacement

  • Ecexutive medical secretary

    2 days ago

    Athens, Attica, Greece Argyri Kapellari Medical Aesthetic Clinic Full time €18,000 - €30,000 per year

    Company DescriptionSince 2000, Argyri Kapellari Medical Aesthetic Clinic restores the skin's healthy and beautiful state by offering quality and state-of-the-art medical aesthetics and dermatology services.Role DescriptionThis is a full-time on-site role for an Executive Secretary located in Athens. The Executive Secretary will be responsible for managing...

  • Administration Secretary

    1 week ago

    Athens, Attica, Greece SWOT Hospitality S.A Full time €15,000 - €30,000 per year

    Administration SecretarySWOT Hospitality S.AΤουρισμός / ΞενοδοχείαΠροβολή 30 θέσεωνΑθήναΤοποθεσίαΑθήναπριν 7 ώρεςΗμ. ανάρτησηςπριν 7 ώρεςΜε κάποια εμπειρίαΕπίπεδο εμπειρίαςΜε κάποια εμπειρίαΠλήρης απασχόλησηΤύπος...

  • Personal Secretary to the CEO

    6 days ago

    Athens, Attica, Greece LIMAR HOMES Full time €25,000 - €35,000 per year

    Company DescriptionAt LIMAR HOMES, we bring over 20 years of experience in delivering quality residential developments across Greece and Lebanon. We specialize in turn-key home solutions, meticulously designed, built, and delivered with precision from concept to completion. Our mission is to make your investment journey effortless, ensuring a seamless...

  • Administration Secretary

    1 week ago

    Athens, Attica, Greece SWOT Hospitality S.A Full time €15,000 - €25,000 per year

    Description SWOT Hospitality, the leading hotel management company, trusted by international investors, developers and top-scale hospitality brands, is looking for an enthusiastic Administration Secretary for the SWOT Headquarters in Kolonaki, Athens RequirementsReceives and screens Incoming Mail (including e-mails) and telephone calls, redirects...

  • Executive Secretary to CEO

    6 days ago

    Athens, Attica, Greece Galleri SoHo Full time €32,000 - €50,800 per year

    Executive Secretary to Founder & CEO of International Marketing PowerhouseIf you want more from life and really big growth opportunities gets you excited and you Also know how to make an impression, Then this is could be your big your chanceThis demanding yet thrilling position could place you as the trusted right hand to the Founder & CEO of a global...

  • Administration Secretary

    2 weeks ago

    Athens, Attica, Greece SWOT Hospitality Management Company Full time €20,000 - €25,000 per year

    SWOT Hospitality, the leading hotel management company, trusted by international investors, developers and top-scale hospitality brands, is looking for an enthusiasticAdministration Secretaryfor the SWOT Headquarters in Kolonaki, AthensRequirementsReceives and screens Incoming Mail (including e-mails) and telephone calls, redirects messages or provides...

  • Executive & Office Assistant

    1 week ago

    Athens, Attica, Greece TOPOSOPHY Full time €25,000 - €40,000 per year

    Executive & Office AssistantLocation: Athens (on-site)Reports to: People & Operations ManagerTeam: Operations & HRWho we areTOPOSOPHY is one of Europe's leading agencies in placemaking and marketing. Whether we're developing a destination master plan, analysing travel trends, or delivering a placemaking workshop, we bring together all the talents of our...

  • Executive & Office Assistant

    1 week ago

    Athens, Attica, Greece TOPOSOPHY Full time €25,000 - €35,000 per year

    Executive & Office AssistantLocation: Athens (on-site)Reports to: People & Operations ManagerTeam: Operations & HRWho we areTOPOSOPHY is one of Europe's leading agencies in placemaking and marketing. Whether we're developing a destination master plan, analysing travel trends, or delivering a placemaking workshop, we bring together all the talents of our...

  • Β2Β Customer Service Executive

    6 days ago

    Athens, Attica, Greece Healthcare Company Full time €18,000 - €25,000 per year

    A leading company with a dynamic and long-standing presence in the healthcare sector in Greece and abroad, offering comprehensive solutions with a wide range of products to a highly demanding clientele, is looking to fill the position of "Customer Service Executive."Job DescriptionWelcoming and assisting corporate clientsReceiving and processing...

  • Personal Assistant to CEO

    2 weeks ago

    Athens, Attica, Greece ICAP People Solutions Full time €104,000 - €130,878 per year

    ICAP Executive Search & Selectionis one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus.With more than 50 years of experience,we specialize in assessing and recruiting Senior to Middle Level Executives across all sectors.ICAP Executive Search & Selection, on behalf of a...