Coordination Office Administrator

We are Qualco Group, a leading fintech organisation with over 25 years of experience delivering innovative technology solutions to banks and financial institutions. Serving clients in over 30 countries, we leverage advanced technologies, such as AI and analytics, to develop proprietary software and platforms that accelerate digital transformation and generate lasting value for businesses, society, and the broader economy.  

The
Coordination Office Administrator
is responsible for ensuring the smooth and efficient day-to-day operation of the office, including oversight of shared spaces and coordination of administrative support staff. This role is pivotal in facilitating internal organization, optimizing workflows, and supporting key business operations.

Responsibilities:

• Ensure the smooth functioning and upkeep of all office spaces, including meeting rooms, kitchen, and shared workspaces;
• Address operational issues related to the physical office environment, excluding matters handled by individual departments or IT support;
• Schedule and supervise daily tasks for Assistants and Secretaries;

• Coordinate:

• Phone calls, partner communications, and external contacts;

• Meeting scheduling and calendar management;
• Document filing and archiving (physical and electronic);
• Customer support and front-desk assistance;
• Orders for marketing materials and promotional items;
• Office supplies and consumables;

• Arrangements and confirmations for meetings, travel, interviews, and training sessions;

• Assist in tasks related to the development, maintenance, and support of software products or IT infrastructure;

• Contribute to the coordination and execution of internal or client projects undertaken by the company;

• Support the company's internal operational efficiency by executing tasks aligned with the role's purpose and broader business goals;

• Ensure that all activities and duties are carried out in full compliance with regulatory requirements and supporting the continued implementation of the Group Anti-Bribery and Corruption Policy.

Requirements

• Proven experience in office administration or coordination roles;
• Excellent organizational and communication skills;
• Team coordination and multitasking abilities;
• Proficient in MS Office and task management tools;
• Good command of the English language, both written and verbal;
• Problem-solving mindset and proactive attitude.

Benefits

Your Life @ Qualco
As a #Qmember, you'll embody our values every day, fostering a culture of teamwork & integrity, passion for results, quality & excellence, client focus, and agility & innovation. Within a truly human-centred environment built on mutual respect and trust, your dedication to our shared vision will not only be recognized but also celebrated, offering boundless opportunities for your personal and professional growth.

Find out more about

Join the #Qteam and enjoy:

 Competitive compensation, Meal vouchers, and annual bonus programs.

 Cutting-edge IT equipment, mobile phone, and data plan.

 Modern facilities, free coffee, beverages, indoor parking, and in-house restaurant.

Private health insurance, occupational doctor, workplace counselor and nutritionist.

Onsite gym, wellness facilities, and ping pong room.

 Career and talent development tools.

 Mentoring, coaching, personalized annual learning, and development plan.

 Employee referral bonus, regular wellbeing, ESG, and volunteering activities. 

At QUALCO, we value diversity and inclusivity. Your race, gender identity and expression, age ethnicity or disability make no difference in Qualco. We want to attract, develop, promote, and retain the best people based only on their ability and behavior.

Application Note:
All CVs and application materials should be submitted in English.

Disclaimer:
QUALCO collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). We are bound to use the information provided within your job application for recruitment purposes only and not to share these with any third parties. For more details on the processing of your personal data during the Recruitment procedure, please be informed in the Recruitment Notice, before the submission of your application.