Support Roster Planning Specialist

3 days ago

Heraklion, Crete, Greece beBeeAdministrative Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.

The ideal candidate will have at least 5 years of experience in rostering/scheduling, executive secretary, administrative assistant or similar roles, preferably within the aviation industry.

Key responsibilities:

  1. Provide high-level administrative support to the Chief Operations Officer (COO), including managing schedules, correspondence, appointments, and travel arrangements.
  2. Draft, proofread, and handle documentation required for Operations, including reports, presentations, and correspondence related to operational activities.
  3. Organize, schedule, and coordinate meetings and presentations, including logistics and meeting materials.
  4. Take minutes during meetings and prepare official minutes for distribution and follow-up actions.
  5. Handle phone calls, emails, and in-person inquiries directed to the COO, screening and prioritizing them as appropriate.
  6. Maintain and update records, contracts, and other similar documentation, including confidential documents.

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