Executive Assistant

2 days ago

Athens, Attica, Greece Sound and Visual - K. Papathanasiou S.A. Full time €30,000 - €45,000 per year

Company Description

Sound and Visual - Papathanasiou SA is an audiovisual equipment rental & technical support company for conferences and related events in Greece. Founded in 1976, the company offers integrated technical solutions for conferences, corporate events, seminars, and other events. The company invests in modern and effective audiovisual equipment and highly trained staff. It has received constant praise for over 30 years from clients in the public and private sector.

Responsibilities

  • Work closely with the CEO on day-to-day tasks
  • Provide support to Project Managers/ Coordinators to implement a project (offer to client, purchase orders to suppliers, necessary documentation)
  • Track the progress of a project, make the required actions in each stage of the project and keep the deadlines
  • Ensure smooth flow of information to all stakeholders of the project
  • Keep all the company files updated and organized
  • Manage calendars, schedule meetings, coordinate appointments and company supplies
  • Organize travel arrangements and prepare detailed itineraries
  • Draft and format reports, presentations and professional correspondence
  • Handle incoming and outgoing communications with discretion and professionalism
  • Maintain confidentiality and demonstrate sound judgment

Qualifications

  • Bachelor Degree
  • 3 years experience in relevant position (experience relevant to the events market will be considered a plus)
  • Expertise in Microsoft Office Suite
  • Fluency in Greek and English (written and oral)
  • Hands-on experience with an ERP, preferably Entersoft, is a plus
  • Team Spirit
  • Excellent verbal and written communication skills, problem solving skills and attention to detail
  • Ability to prioritize and multi-task

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