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Billing Specialist

2 weeks ago

Athens, Attica, Greece Kpler Full time €45,000 - €55,000 per year

At Kpler, we are dedicated to helping our clients navigate complex markets with ease. By simplifying global trade information and providing valuable insights, we empower organisations to make informed decisions in commodities, energy, and maritime sectors.

Since our founding in 2014, we have focused on delivering top-tier intelligence through user-friendly platforms. Our team of over 600 experts from 35+ countries works tirelessly to transform intricate data into actionable strategies, ensuring our clients stay ahead in a dynamic market landscape. Join us to leverage cutting-edge innovation for impactful results and experience unparalleled support on your journey to success.

The Finance team is looking for a Billing analyst to oversee all Billing activities at Kpler. As part of this role, you will

be reporting to the Billing Manager & partnering with our Sales Operations, Sales and other finance teams

Key responsibilities:

The Billing function is split in several Key areas described below and currently support 12 ledgers/entities. These

areas all work in conjunction with each other, for a successful process.

Pre-billing tasks;

  • Complete vendor forms and all relevant annex documentation, request, complete and/or provide tax

documentation, set up vendor profiles in Client platforms (Ariba, Coupa,...) when required,...

  • Assist the Sales Ops team in ensuring billing compliance.

Daily Billing tasks;

  • Monitor incoming sales order, process and record invoices & credit notes according to predefined

parameters of invoicing.

  • Follow up errors on sales orders that either need to be amended before invoicing or are blocked in our

CRM tool (Sales force) with the internal sales operations team;

  • Send invoice to client, load invoices on customer platforms when required;
  • Work closely with Collections and sales Ops team members to communicate issues with invoicing and

payments; and aid in resolution if needed (dispute management).

Monthly Billing tasks;

  • Finalise all Solved Sales Orders
  • Assist the Billing Manager in preparing monthly reports and ensuring data quality control.
  • Advise the GL and FP&A teams when billing is finalised for the current month

Ad hoc Billing tasks;

  • Escalate accounts through proper channels to provide visibility to issues, potential risks and other

problems that could potentially impact Billing activity.

  • Audit: Preparation of all AR documentation and support the GL team.
  • Support/cover other Billing team members in case of absence.
  • Support ongoing projects.
Skills and Experience
    • Fluent in English.
  • Strong problem-solving mindset.
  • Experience with MS Excel/Gsheet is a must.
  • Experience in Accounts Receivable is a plus.
  • Experience with accounting software (Netsuite), Salesforce as a CRM is a plus.
  • Ability to aggregate, manipulate, and automate data.

We are a dynamic company dedicated to nurturing connections and innovating solutions to tackle market challenges head-on. If you thrive on customer satisfaction and turning ideas into reality, then you've found your ideal destination. Are you ready to embark on this exciting journey with us?

We make things happen

We act decisively and with purpose, going the extra mile.

We build together

We foster relationships and develop creative solutions to address market challenges.

We are here to help

We are accessible and supportive to colleagues and clients with a friendly approach.

Our People Pledge

Don't meet every single requirement? Research shows that women and people of color are less likely than others to apply if they feel like they don't match 100% of the job requirements. Don't let the confidence gap stand in your way, we'd love to hear from you We understand that experience comes in many different forms and are dedicated to adding new perspectives to the team.

Kpler is committed to providing a fair, inclusive and diverse work-environment. We believe that different perspectives lead to better ideas, and better ideas allow us to better understand the needs and interests of our diverse, global community. We welcome people of different backgrounds, experiences, abilities and perspectives and are an equal opportunity employer.

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