Senior Personal Assistant

2 days ago

Marousi, Attica, Greece Antenna Group Full time €45,000 - €60,000 per year

Antenna Group is a leading international content, media and entertainment organization, owning and operating a diverse portfolio of global media assets across a variety of platforms: Television, Pay TV, OTT, Radio, Cinema Exhibition, Digital, Music, Publishing and Education, throughout Europe, North America and Australia. Antenna Group is currently seeking, to cover the following position:

Senior Personal Assistant

About the role

As a Senior Personal Assistant, you will serve as a trusted partner on a team that plays a crucial part in supporting the executive office's operations.

Job Description

  • Manage the daily calendar of the executive, optimizing time management and prioritizing tasks accordingly
  • Coordinate and schedule meetings, appointments, and conference calls, ensuring all necessary arrangements are in place
  • Manage complex travel arrangements, including international trips, visas, accommodations, and itinerary planning, with the ability to adapt plans on the fly due to changing circumstances
  • Manage various projects, coordinating with other departments, and ensuring follow-up on key initiatives
  • Basic understanding of budgets, expense reports, and financial documentation, in order to manage and track dept.'s expenses.
  • Accompany the executive on business trips
  • Prepare meeting materials, agendas, and presentations, and assist with follow-up actions and communications as needed
  • Plan, organize and execute PR activities and events
  • Maintain confidentiality and discretion in handling sensitive information and documents

Requirements

  • Bachelor's degree in Business Administration or related field preferred
  • Minimum of 6 years of experience as a Senior Executive Assistant or similar role
  • Fluency in English
  • Background in a company with international presence
  • Experience working in a fast-paced, high-pressure setting with the ability to handle multiple priorities simultaneously
  • Ability to remain calm under pressure and manage unforeseen challenges effectively, such as last-minute schedule changes or urgent issues that require immediate attention
  • Exceptional organizational skills and strong attention to detail with a focus on accuracy and thoroughness in all tasks
  • Strong interpersonal skills with the ability to build and maintain relationships across all levels of the organization and with external stakeholders
  • Ability to maintain confidentiality and handle sensitive information
  • Availability to travel
  • High ethical standards, fitting with the Values of Antenna Group

Benefits

  • Competitive remuneration package

  • Friendly and challenging working environment

  • Health and Life Insurance Plan

After the screening of the CVs, we will contact the candidates who meet the profile's requirements to arrange an interview.

The selected candidates will be invited to attend an initial interview and be informed about further steps. Please note that obtaining references might be part of the selection process.

All applications are considered as strictly confidential.

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