Back Office Specialist

About Aambience Services

Aambience Services is an innovative company, providing Business Process Outsourcing, IT and Robotic Process Automation (RPA) Services. What makes us different is our strong desire to challenge the status quo, inspire and create ground-breaking solutions. We build relationships of trust with our clients, on solid foundations of quality and know-how, while creating great experiences, through great customer service.

Our team consists of experienced professionals with a passion for their work. They are the cornerstone of our company's dynamic culture and stand as strong and reliable partners towards our customers' concerns and needs. This is why we have built a diverse environment that maximizes employee engagement and performance, based on our key value to invest in and develop our people and teams.

Role Description

We are currently seeking, on behalf of our client — a leading financial advisory firm headquartered in Marousi — an experienced and detail-oriented Back Office Specialist to join the legal operations team, with a focus on Retail Foreclosures & Auctions.

In this role, you will play a critical part in ensuring the accuracy, efficiency, and timely handling of administrative and legal workflows. This includes monitoring foreclosure cases, coordinating with legal partners, handling sensitive documentation, and maintaining accurate records in internal systems.

Key Responsibilities

• Track and monitor the status and progression of Retail Foreclosure and Auction orders.
• Review legal documentation, verify accuracy, and ensure compliance with internal procedures.
• Manage communication with external legal partners, lawyers, and notaries to coordinate case updates.
• Ensure timely execution of each phase within the foreclosure/auction lifecycle by maintaining appropriate alerts and schedules.
• Input and maintain legal enforcement data in the relevant systems with precision and consistency.
• Organize, archive, and prepare electronic and physical legal files, ensuring proper documentation structure.
• Support the team with ad hoc reporting, legal administration tasks, and escalation management as needed.

Key Qualifications & Competencies

• 2–3 years of professional experience in a BackOffice or Legal Administrative role, ideally related to Retail Auctions/Foreclosures.
• Strong knowledge of legal enforcement processes and familiarity with foreclosure/auction workflows.
• Experience with data entry tools, internal case tracking systems, and document management platforms.
• Advanced proficiency in Excel and ability to work with structured data and reporting formats.
• Demonstrated attention to detail, process accuracy, and ability to handle confidential documentation.
• Excellent organizational and time-management skills in a high-volume, deadline-driven environment.
• Strong written and verbal communication skills, with the ability to collaborate across departments and external partners.

• Competitive remuneration and benefits package.

• Bonus upon success.

• Private medical insurance.

• A team who is eager to provide the best possible solutions for our clients.
• Formal training and development of your skills.
• A place where your professional and personal success is our commitment.