Business Event Specialist

24 hours ago

Athens, Attica, Greece beBeeCoordinator Full time
Event Coordinator Opportunity

We are seeking a skilled Event Coordinator to join our dynamic team. This is an exciting opportunity for someone who enjoys working in hospitality and has a passion for delivering exceptional events.

  • This multifaceted role will see you supporting the planning, coordination, and execution of group bookings and events across our award-winning portfolio.
  • You will be responsible for handling requests, events, and groups, as well as daily correspondence with clients and internal stakeholders.
  • Some of your key responsibilities will include filing and keeping e-folios and hard copy folios in good order, handling telephone and online enquiries efficiently, and liaising with other departments for the efficient handling of an event or group stay.
Key Responsibilities:
  • Drafting and distributing the Event, Group or Banquet Event Order (BEO) appropriately with all necessary information.
  • Drafting of necessary contracts.
  • Liaising with clients/suppliers in the absence of the MICE Sales Manager.
  • Source Sales opportunities for the hotel within the region and forward sales leads.
  • Communication of upcoming specials deals and events to prospective clients.
  • Assistance in the co-ordination, and possibly presence, at local and international sales trips.
  • Assists in the completion of reports.
  • Maintain and update client database.
  • General administration.
Requirements:
  • Bachelor's degree in Hospitality Management, Business, or a related field preferred.
  • Proven experience in a similar role within the hospitality industry (preferably in luxury or lifestyle hotels/resorts).
  • Strong understanding of group bookings, MICE business, and event coordination procedures.
  • Familiarity with event management software and hotel systems (e.g., PMS, CRM, CVENT, Opera).
  • Fluency in Greek & English (both written and spoken); additional languages are considered a plus.
What You Will Bring:
  • Excellent communication and interpersonal skills, with a customer-focused attitude.
  • Exceptional organizational skills and attention to detail.
  • Ability to multitask and work effectively in a fast-paced, team-oriented environment.
  • Strong problem-solving abilities and a proactive mindset.
Benefits:
  • Competitive remuneration package.
  • Opportunity to develop meaningful relationships and grow professionally in a safe, strong, and sustainable environment.
  • Various and diverse opportunities within the organization.
  • Feeling safe and secure within a fast-paced organization.

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