Business Ledger Specialist

Job Title: Invoicing Officer

The primary goal of this position is to maintain accurate records and ensure timely payments from clients. We are seeking a highly organized individual with excellent communication skills to join our team as an Invoicing Officer.

Key Responsibilities:

• Invoice Preparation: The ideal candidate will be responsible for preparing invoices in a timely and accurate manner, ensuring that all necessary information is included and up-to-date.
• Accuracy Verification: This role requires a high degree of attention to detail to verify the accuracy of invoices by checking prices, quantities, and service details.
• Customer File Maintenance: The Invoicing Officer will maintain up-to-date customer files, including invoices, billing records, and contact information.
• Monthly Statements: Issuing monthly statements to clients is a critical aspect of this position, requiring the ability to manage multiple tasks and deadlines.
• Data Entry: Ensuring accurate data entry and billing information is essential for the smooth operation of our business.
• Discrepancies: Identifying and reporting discrepancies or irregularities to the finance department is a key responsibility of this role.
• Payment Follow-up: Following up on outstanding payments and assisting with debt recovery is also a critical aspect of this position.
• Billing Inquiries: Responding to client billing inquiries in a timely and professional manner is essential for maintaining positive relationships with our clients.

Qualifications:

• A minimum of 1 year of relevant experience in a similar role is required.
• A post-secondary degree, diploma, or equivalent qualification is necessary.
• Fluency in Greek and English is required, with knowledge of other major U.N. languages considered a plus.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook) is essential.

Required Skills:

• Strong organizational and time management skills are essential for success in this role.
• Excellent attention to detail and accuracy are critical for maintaining accurate records and ensuring timely payments.
• Clear and professional drafting and communication abilities are necessary for effective communication with clients and colleagues.
• The ability to prioritize tasks and meet deadlines is essential for managing multiple responsibilities.
• Strong problem-solving and analytical thinking are necessary for identifying and resolving discrepancies.
• The ability to perform well under pressure is critical for meeting deadlines and handling challenging situations.
• Flexibility and adaptability in a dynamic work environment are essential for success in this role.

What We Offer:

• A competitive compensation package is available for the successful candidate.
• A friendly, professional, and supportive work environment is provided.
• Opportunities for professional growth and development are available.