Real Estate Office Operations Assistant

1 week ago

Athens, Attica, Greece Exclusive Agents Full time €20,000 - €25,000 per year

About the Role

Exclusive Agents
, a leading real estate agency based in the heart of Athens, is looking for a
highly organized and proactive Real Estate Office Operations Assistant
to support the daily office operations of our office and support the management.

The ideal candidate will combine excellent communication and organizational skills with a genuine interest in the real estate industry. This role involves manage administrative processes, ensuring CRM accuracy, managing property documentation, and providing executive support to the Managing Director and the team.

If you are reliable, detail-oriented, and enjoy working in a fast-paced, team-oriented environment, we'd love to hear from you.

Key Responsibilities

Office & Administrative Support

  • Manage daily office operations and ensure a professional, well-organized environment.
  • Maintain office supplies, handle correspondence, and coordinate service providers.
  • Handle incoming calls, emails, and inquiries, ensuring prompt and professional communication.

CRM & Data Management

  • Upload, organize, and maintain property listings, client information, and documentation in the CRM and listing platforms.
  • Ensure the accuracy and consistency of data across systems.

Real Estate Operations Support

· Assist agents with documentation, contracts and compliance checks.

  • Track property availability, listings updates.
  • Monitor compliance with company procedures and file management standards.

Executive Assistance

  • Provide administrative support to the Managing Director, including meeting preparation, follow-ups, and ad-hoc projects.
  • Handle confidential information with discretion.
  • Support coordination of internal and external communications.

Skills & Qualifications

  • Excellent
    organizational
    ,
    communication
    , and
    time-management
    skills.
  • Attention to detail
    and strong sense of responsibility.
  • Positive attitude
    ,
    energy
    , and ability to multitask under pressure.
  • Proactive
    , self-motivated, and solution-oriented mindset.
  • Strong
    team player
    with a collaborative spirit.
  • Good command of
    MS Office Suite
    (Word, Excel, Outlook, PowerPoint).
  • Familiarity with
    CRM systems
    and online listing platforms is highly desirable.
  • Fluency in
    English
    (additional languages are a plus).
  • 1–3 years of experience
    in an administrative, office coordination, or real estate support role.

Compensation & Benefits

  • Competitive annual salary.
    Compensation will be determined based on the skills and qualifications of the applicant, along with the requirements of the position.
  • Opportunities for
    professional development
    and growth within the company
  • Supportive, team-oriented environment

#RealEstateJobs # RealEstateOfficeOperations Assistant #RealEstateGreece #ExclusiveAgents #WeAreHiring #CareerGrowth #TechDriven #PropertyProfessionals

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