Office Administrator

1 day ago

Chalandri, Attica, Greece INTERLOG SA Full time €45,000 - €55,000 per year

We are seeking a highly organized and proactive
Office Administrator / Executive Assistant
to support the smooth day-to-day operations of our office and provide direct support to senior management. This is a dynamic, multitasking role combining office administration, secretarial support, basic procurement coordination, and compliance-related responsibilities.

Office Administration & Secretarial Duties

  • Manage calendars, schedule meetings, and coordinate appointments for senior management.
  • Handle incoming calls, correspondence, and general office communication.
  • Organize internal meetings, prepare agendas, and take meeting minutes as required.

Procurement & Vendor Coordination

  • Liaise with and coordinate external service providers (e.g. IT support, cleaning services, office supplies, etc.).
  • Track and manage procurement needs and office inventory.

Client & Office Support

  • Welcome and support clients and guests visiting the office.
  • Ensure a well-maintained and professional office environment.

Compliance & Internal Reporting Support

  • Assist with basic compliance-related matters.
  • Collect, organize, and prepare data for internal reporting.
  • Monitor and ensure timely submission of routine office obligations.

Qualifications & Requirements:

  • Proven experience in office administration, executive assistance, or similar roles.
  • Excellent command of
    English (spoken and written)
    — basic English will not be sufficient for this role.
  • Strong organizational and multitasking skills.
  • Proficiency in MS Office (Word, Outlook) and calendar management tools.
  • Professional communication and interpersonal skills.
  • A proactive attitude and the ability to work independently.
  • Trustworthiness, discretion, and the ability to handle sensitive information.

Preferred

  • Experience coordinating with service providers and managing procurement processes.
  • Familiarity with compliance or reporting processes in a business environment.

What We Offer:

  • A collaborative and professional work environment.
  • Opportunity to contribute meaningfully to company operations and growth.
  • Exposure to multiple facets of business support and administration.

If you're ready to make an impact, we'd love to hear from you. Feel free to apply at , and be sure to include your CV. We look forward to connecting with you

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