Sales & Operations Representative / Administrative Assistant (Maritime Back Office)

About Us

GCL Marine Solutions specialises in the worldwide representation of shipping agents and the coordination of vessel calls across major ports.

Current Openings:

1.Sales & Operations Representative

Role Overview

We are looking for an experienced Sales & Operations Representative with strong communication skills and a proactive sales mindset.

Key Responsibilities

• Daily outreach calls to existing and potential clients (owners, charterers, managers, agencies).

• Monitoring vessel movements, port calls, and operational requirements.

• Maintaining and strengthening relationships with global partners, including coordination with overseas agents for operational updates.

• Reviewing and validating partner quotations before sharing with clients.

• Preparation of corporate emails, follow-ups, and status reports.

• Basic back-office support (documentation, internal notes).

• Confident use of office software and digital tools, including professional use of social platforms (LinkedIn etc.).

• Ability to monitor business emails and calls outside regular hours when required for urgent operations.

• CRM familiarity is an advantage (system coming soon).

Requirements

• Minimum 3 years experience in maritime sales, operations, agency or chartering.

• Strong sales mindset and confidence in outbound calling.

• Excellent command of English.

• Tech-savvy in office tools and comfortable with professional use of social platforms.

• Ability to multitask and prioritize in a fast-paced environment.

• Professional communication skills and positive attitude.

• Flexibility and readiness for 24/7 availability when operational needs arise.

• CRM familiarity is an advantage (system coming soon).

2.Administrative Assistant (Maritime Back Office)

Role Overview

We are seeking a detail-oriented Administrative Assistant to support our back office and management team in a maritime-focused environment.

Key Responsibilities

• Back-office coordination and everyday administrative support.

• Filing and management of quotations, partner files, and operational documents.

• Drafting and proofreading corporate emails in English.

• Communication with international partners, clients, and agents.

• Assisting the Director and CEO with tasks, follow-ups, and scheduling.

• Preparing reports, summaries, and internal documents.

• Maintaining digital and physical archives.

• Confident use of office software and professional use of social platforms.

• Ability to monitor company emails and support urgent operational matters beyond regular hours when needed.

• CRM familiarity is an advantage (system coming soon).

Requirements

• Minimum 3 years administrative experience, ideally in maritime or international business.

• Excellent command of English.

• Strong organization and attention to detail.

• Tech-savvy with comfort in office tools and online communication platforms.

• Professional communication skills and solution-oriented mindset.

• Ability to manage multiple tasks and deadlines.

• Flexibility and 24/7 availability for urgent communication or operational support when required.

• CRM familiarity is an advantage (system coming soon).

What We Offer

• Competitive salary based on experience.

• A friendly, supportive, family-oriented work environment.

• Modern, central offices in Kifisia with excellent access to public transport.

• Fully equipped office facilities, including a comfortable workspace and a well-stocked kitchen.

• Daily interaction with international partners and clients.

• Stable long-term role in a growing maritime company.