HR & Payroll Administration Associate

6 days ago

Kallithea, Epirus, Greece ICAP OUTSOURCING SOLUTIONS Full time €25,000 - €40,000 per year

With a solid footprint across Greece and Southeastern Europe — including Bulgaria, Serbia, and Cyprus — we bring together more than 2,800 skilled professionals, modern infrastructure, and strategic partnerships with leading global organizations to deliver innovative, high-quality services across our markets.

We are now looking for an HR & Payroll Administration Associate who will support one of the business entities within our Group in Athens.

Your main responsibilities will include:

Employee Support & HR Communication

  • Managing incoming HR emails and employee requests related to payroll, leave, and employment matters
  • Preparing and issuing employer certificates (employment, insurance, student-related, etc.)
  • Gathering feedback and drafting reference letters
  • Handling insurance submissions (new entries, changes, deletions)
  • Maintaining attendance and study records and leaves
  • Coordinating internal HR correspondence

HR Administrative Processes

  • Supporting recruitment and onboarding (employee communication, document collection, system setup)
  • Managing contract renewals, expirations, and terminations
  • Preparing and processing work schedules
  • Drafting warning letters and supporting employee relations documentation

Payroll Administration

  • Assisting in monthly payroll preparation
  • Preparing remote work reimbursement files and other payroll adjustments

What we're looking for

  • Strong attention to detail, organization, and time management skills
  • Ability to work independently while being part of a broader HR structure
  • A discreet, service-oriented mindset with a people-first approach
  • Strong problem-solving skills and the ability to provide effective HR support through clear communication
  • A good understanding of Greek labor legislation will be considered an asset
  • Familiarity with HR systems or payroll tools
  • Bachelor's degree in business administration, Accounting, Economics, or related field
  • At least 2 years of experience in a similar HR or Payroll Admin role
  • Excellent written and verbal communication skills in both Greek and English
  • Proficient user of Microsoft Office

What We Offer

  • A competitive compensation package, aligned with your skills, experience, and the value you bring to the role
  • Real opportunities for growth and development within a leading services organization with ambitious plans
  • A supportive, people-focused culture where collaboration, integrity, and continuous learning are part of everyday work

All applications will be handled with absolute confidentiality.

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