Proposal & Contracts Specialist

1 week ago

Athens, Attica, Greece Elastic Architects Full time €35,000 - €70,000 per year

Are you an organized, detail-oriented professional with experience in proposal management?

ELASTIC
is looking for a
Proposal and Contracts Specialist
to oversee proposal and RFP preparation, ensuring alignment with client needs and company standards.

Our Proposal and Contracts Specialist will collaborate closely with architects, design directors, and other team members to secure and manage projects.

This role is central to driving our business development efforts and maintaining strong client relationships.

Key Responsibilities

Client Engagement & Negotiations

  • Attend client meetings to gather project requirements and support new project negotiations.
  • Manage client correspondence and ensure clear communication throughout the bid and contract process.

Bid Management

  • Coordinate with Architects, Design Directors, and Finance teams to prepare detailed proposals and RFP (Request for Proposal) submissions.
  • Draft, review, and submit prequalification forms, proposals, and tender documents.
  • Track proposal tasks, maintain checklists, and organize documentation in both digital and hard-copy formats.

Contract & Sub-consultant Agreements

  • Prepare, review, and negotiate contracts, amendments, NDAs and supporting documentation.
  • Develop and manage service agreements with sub-consultants and external partners.
  • Ensure compliance with company policies & client requirements

Qualifications

  • Proven experience of at least 4 years in proposal management, will be a plus the experience within architecture or engineering.
  • Skilled in RFP preparation and client negotiations.
  • Strong organizational, communication and documentation skills.
  • Excellent interpersonal skills for effective collaboration.
  • Excellent command of English, both verbal and written.

Desired Skills

  • Enthusiastic, versatile, and proactive in a fast-paced environment
  • Bachelor in Architecture, Engineering, Business will be a plus.
  • Ability to manage multiple tasks and deadlines efficiently.
  • Strong problem-solving skills and professionalism.

Why Join Us

  • Collaborative and supportive work environment.
  • Competitive compensation package
  • Opportunities for professional growth and career development.
  • Office located in the heart of Athens.

If you are ready to contribute to a dynamic team and drive our project acquisition efforts, we would love to hear from you

If you fulfill all mentioned criteria, please submit your CV

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