Assistant Project Manager

2 days ago

Athens, Attica, Greece Utopia Full time

We are seeking an Assistant Project Manager with an architectural or civil engineering background to support the delivery of several high-end real estate developments. The role is ideal for an organised and punctual project management professional who is detail-oriented and proactive. Reporting to the Design Manager, you will provide daily administrative and coordination support to both the Design Manager and Construction Project Manager. You will work closely with internal stakeholders, including our in-house design team of architects, engineers, and consultants, while also liaising with external contractors and suppliers.

This full-time, remote (home-office) position requires up to 40 hours of weekly involvement.

Please note that Utopia does not provide visa sponsorship or relocation packages for this position.

Responsibilities

  • Meetings Coordination: Schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes.
  • Documentation: Assist in the preparation of key project documentation including Guidelines, Corporate Manuals, and Design Briefs.
  • Time Planning and Task Tracking: Monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability.
  • Document Control: Manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation.
  • Procurement Support: Facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper recordkeeping of procurement-related documents and correspondence.
  • Administrative Support: Oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks.

Requirements

  • A degree in Project Management, Architecture, Civil Engineering, or a related discipline.
  • Fluency in English, both written and verbal, is essential.
  • Proficiency in MS Office and Google Workspace (Docs, Sheets, etc.).
  • Experience with Jira and Confluence.
  • Familiarity with core project management principles.
  • Proven ability to work effectively in a remote, home-office environment.
  • Highly organized, process-driven, and detail-oriented.
  • Self-motivated with a proactive mindset and strong sense of accountability.
  • Comfortable working independently and adapting to evolving project requirements in a fast-paced environment.

Nice to Have

  • Proficiency in additional languages, such as Spanish or Russian.
  • Working knowledge of design software such as AutoCAD, Revit, or Navisworks.

Benefits

Benefits are competitive and based on candidates experience.

  • Advisory Project Manager

    1 week ago

    Athens, Attica, Greece TREK Development SA Full time

    TREK Development, a top-tier Advisory & Project Development & Financing in Infrastructure/Energy is seeking for an experienced, hands-on, motivated SENIOR Project Manager in Energy/Infrastructure Advisory field for the PUBLIC SECTOR in GREECE.The position refers to the Management & Project Development in the field of:Advisory and Technical Assistance Project...

  • assistant project manager

    7 days ago

    Athens, Attica, Greece beBeeΛειτουργία Full time

    Ο ρόλος του Assistant Project Manager αποτελεί κατ' εξαίρεση επιθυμητό στο επόμενο σας βήμα.Περιγραφή ΡόλουΘα συμμετέχετε ενεργά στην ανάπτυξη, την οργάνωση και την υλοποίηση διαφόρων προγραμμάτων με...

  • Lead Infrastructure Project Manager

    7 days ago

    Athens, Attica, Greece beBeeProject Full time

    Job DescriptionWe are seeking a skilled Senior Project Manager to lead our team in the energy and infrastructure sector. The successful candidate will have expertise in project development, management, and supervision.The role involves identifying, assessing, designing, and supporting infrastructure projects through technical assistance and consultation....

  • Senior Assistant Project Manager

    7 days ago

    Athens, Attica, Greece MECCANICA GROUP Α.Ε. Full time

    Η **Meccanica Group Α.Ε.** θα προσλάβει άμεσα για τα γραφεία της στην **Αττική**:**Senior HR Assistant Manager****Βασικές αρμοδιότητες**:- Σε συνεργασία με τον project manager διασφαλίζει την ομαλή υλοποίηση του έργου που του...

  • Innovative Project Management Assistant Position

    7 days ago

    Athens, Attica, Greece beBeeCoordination Full time

    Project Coordinator OpportunityYou are ready to shape the future technological landscape in Europe?We are dedicated to responsible digitalisation, building innovative, inclusive solutions that drive meaningful impact. With over 8,900 professionals across Europe, we help EU institutions and organisations thrive in a rapidly evolving digital world. Are you...

  • Project Manager

    1 week ago

    Athens, Attica, Greece Euronet – EFT Segment Full time

    Euronet seeks to employ a skilled Project Manager to manage and oversee complex projects and add real value within the Euronet group.The successful candidate will be part of a multinational team and contribute to the successful delivery of innovative payment solutions, with a particular focus on projects related to card issuing and digital transaction...

  • Technical Project Manager

    2 days ago

    Athens, Attica, Greece iKnowHow S.A. Full time

    IKH Group is a leading Software & Robotics Solutions group of companies operating internationally. Within just a couple of years, our team grew up more than 80% and we kicked off 2024 with several new and exciting projects in digital transformation, custom software and robotics.  Blend Technologies, part of IKH Group, is a brand-new Technology and...

  • IT Project Manager

    2 weeks ago

    Athens, Attica, Greece Volton Full time

    Volton Hellenic Energy SA is a Greek company that is dynamically active and is rapidly increasing its capacity in the field of Electricity Supply and Trading, in the Gas Energy Sector and Telecommunications (through Orizon).By offering reliable services that meet the ever-growing energy needs of businesses and households, Volton aims to build solid and...

  • IT Project Manager

    3 days ago

    Athens, Attica, Greece M2 Consulting Group Full time

    IT Project Manager για εργα στην Ελλαδα και το εξωτερικο με hybrid η remote εργασια. Επιθυμητο certification σε Project Management αλλα οχι απαραιτητο. Η εμπειρια σε εργα ΙΤ θεωρείται πιο σημαντικη. Προσφερεται συνεργασια ως...

  • IT Project Manager

    1 week ago

    Athens, Attica, Greece Cosmos Sport S.A. Full time

    Cosmos Sport SA, member of JD Sports Fashion Plc, founded in September of 1982. First store opened in Heraklion-Crete and since then the network expanded 98 further physical stores in Greece & Cyprus, 5 retail brands (JD Sports, Cosmos Sport, Sneaker10, Slamdunk, Rundome) 8 on-line shops and thousands of happy customers in Greece and Cyprus. Cosmos Sport is...