Real Estate Development Assistant Project Coordinator
1 day ago
We are seeking a skilled professional to support the delivery of high-end real estate developments as an Assistant Project Coordinator.
- Meetings Coordination: Schedule and coordinate internal and external meetings, prepare agendas, and distribute meeting minutes.
- Documentation: Assist in the preparation of key project documentation including Guidelines, Corporate Manuals, and Design Briefs.
- Time Planning and Task Tracking: Monitor project schedules, follow up on deadlines, update task trackers, and issue timely reminders to ensure progress and accountability.
- Document Control: Manage the internal file server and document management platform (Trimble Connect); ensure proper organization, tracking, and storage of submittals and correspondence from external parties; oversee the approval and issue process for construction documentation.
- Procurement Support: Facilitate communication across procurement channels, assist with preparation of procurement briefs, reports, and spreadsheets; maintain proper recordkeeping of procurement-related documents and correspondence.
- Administrative Support: Oversee the administration of software licenses and equipment for the design department; coordinate access rights and manage general administrative support tasks.
Requirements:
- A degree in Project Management, Architecture, Civil Engineering, or a related discipline.
- Fluency in English, both written and verbal, is essential.
- Proficiency in MS Office and Google Workspace (Docs, Sheets, etc.).
- Experience with Jira and Confluence.
- Familiarity with core project management principles.
- Proven ability to work effectively in a remote, home-office environment.
- Highly organized, process-driven, and detail-oriented.
- Self-motivated with a proactive mindset and strong sense of accountability.
- Comfortable working independently and adapting to evolving project requirements in a fast-paced environment.
Nice to Have:
- Proficiency in additional languages, such as Spanish or Russian.
- Working knowledge of design software such as AutoCAD, Revit, or Navisworks.
Benefits
Salary and benefits are competitive and based on candidates' experience.
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