MICE Project Manager

Optimal, on behalf of its client, a leading company in the field of travel industry, is seeking an experienced and motivated Project Manager to join their MICE (Meetings, Incentives, Conferences, and Exhibitions) Team.

Your Impact as a MICE Project Manager

This is more than a role in event planning; it's a strategic partnership with clients. You will join a dynamic M.I.C.E. Department, serving as the architect for events that leave a lasting impression. You will have the opportunity to manage high-impact projects from conception to completion for a diverse portfolio of international clients.

In this dynamic role, you will be empowered to:

• Spearhead the creation of enticing, detailed proposals and budgets, strategically negotiating with vendors and suppliers to optimize costs and maximize value.
• Manage the end-to-end response process for Requests for Proposals (RFPs), crafting compelling submissions that showcase the company's unique offerings.
• Lead the execution of MICE projects from concept to completion, including performing site inspections and overseeing on-site operations in Greek destinations (Athens, Santorini, Mykonos, Crete, Rhodes, Corfu, etc.).
• Serve as the primary point of contact for clients, building strong relationships and acting as a trusted advisor throughout the project lifecycle.
• Coordinate the MICE back-office team to ensure complete operational support and execution.
• Proactively develop cross-selling opportunities, promoting services to enrich client experiences and drive business growth.
• Ensure meticulous financial management, from timely billing submissions to post-event reconciliation and reporting.

The Profile of the Ideal Candidate

We seek a professional who combines excellent communication skills with a dedication to delivering high-quality, memorable experiences through event planning.

Essential Foundations:

• Proven experience as a Project Manager within the travel industry, with specialization in event planning).
• In-depth knowledge of Greek MICE destinations, including hotels, restaurants, venues, and unique local experiences.
• Excellent verbal and written communication skills in English and/or French.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint).

Personal Attributes for Success:

You are self-motivated and positive-minded, with a passion for going the extra mile.

You possess strong organizational and problem-solving skills, with meticulous attention to detail.

You have strong interpersonal skills and an innate ability to build rapport, manage stakeholder relationships, and act with professional poise under pressure.

You are a collaborative team player who can also work independently and take ownership of projects.

You are resilient and adaptable, thriving in a fast-paced environment.

Rewards & Growth Opportunities

• A strong remuneration package complemented by performance-based bonus targets that reflect your impact.
• Beyond salary, a comprehensive benefits package is offered, including private health insurance to support your wellbeing.
• A hybrid work model offering a blend of remote flexibility and in-person collaboration.
• An environment built on mutual respect and support, where your voice is heard and you will be part of a close-knit, expert team.
• Direct exposure to high-profile international accounts and complex projects, with opportunities for growth through seminars and ongoing training plans.

About  Optimal

Since 2005, Optimal has provided unparalleled, bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360° business support platform to our clients through 6 service divisions:

• Talent Acquisition 
• HR Strategy & Talent Development
• Learning & Development
• Workforce Management
• Recruiting
• Outplacement