Office Administrative Assistant

Suite5 Data Intelligence Solutions
is a leading Information Technology solutions and services company with a mission to deliver innovative, data-driven intelligence. For more than 10 years we support public and private sector clients with research-inspired solutions and hands-on delivery. Suite5 is headquartered in Limassol, Cyprus, and has operated a Greek branch since 2019, delivering projects in Greece as well as international assignments.

Role

We are seeking a highly organised Administrative Assistant to support our management team and business operations. This is a full-time, on-site role based at our Athens offices (Gerakas/ Agia Paraskevi). You will handle a variety of administrative, office coordination, and basic business support tasks that keep our teams running smoothly.

Key responsibilities

• Provide day-to-day secretarial and administrative support to management and employees
• Support the business operations with scheduling, document preparation, and reporting
• Draft, proofread, and distribute emails, letters, memos, and forms
• Welcome guests, coordinate meeting room logistics, and provide general visitor support
• Plan and monitor shipments with courier services, track deliveries, and resolve issues with providers
• Procure and maintain office equipment, including photocopiers and printers, and liaise with service vendors
• Handle supplies, manage supplier relationships, and monitor stock levels
• Maintain accurate records and filing systems, both digital and physical
• Cover reception duties when required, including phone and front-desk support

Requirements

• Bachelor's degree in Business Administration or a related field, or equivalent experience
• 1 to 3 years of experience in a similar administrative role
• Strong command of both Greek and English, written and spoken
• Solid proficiency with Microsoft Office, internet tools, and mainstream social media platforms
• Excellent organisational skills, high attention to detail, and reliable follow-through

Nice to have

• Familiarity with travel and event coordination
• Comfort working with templates, style guides, and simple spreadsheets for tracking

Personal attributes

• Clear and professional communication skills, written and verbal
• Integrity, discretion, and a positive, service-oriented mindset
• Curiosity and openness to learning, with a continuous improvement attitude
• Ability to prioritise, plan, and manage time effectively in a fast-moving environment

Benefits and application

We offer a competitive remuneration and benefits package based on qualifications and experience, a collaborative environment with opportunities for growth, and the chance to contribute to impactful projects.

To apply, please send your CV in English or Greek. All applications will be treated as confidential.