Executive Secretary

1 week ago

Athens, Attica, Greece Ferst Logistics Full time €30,000 - €40,000 per year

FERST Logistics
, part of the Neptune Group of Companies, is the leading provider of automotive logistics in Greece. With an impressive 30-year history in the sector, FERST has built a reputation for excellence and reliability. Our facilities cover over 400,000 square meters, supported by a robust fleet of 30 trucks and a dedicated workforce of 200 skilled professionals. We proudly serve a diverse customer base that includes manufacturers, importers, dealers, and car rental companies

We are looking for a highly organized and dynamic
Executive Secretary
to support CEO and management team. This role requires a professional with strong multitasking abilities, attention to detail, and exceptional communication skills.

Responsibilities:


• Manage phone calls and direct them to the appropriate people.


• Handle correspondence, including emails, letters, packages, and other forms of communication.


• Organize and coordinate meetings for the CEO, including preparing agendas and follow-ups, and coordinate events as needed.


• Maintain and update filing systems and databases to ensure secure and efficient document management.


• Assist in the preparation and editing of documents, reports, and presentations.


• Manage office supplies and equipment, including procurement, inventory, and vendor negotiations for quotes and orders.


• Provide administrative support to the CEO and management team


• Prepare financial documents, such as statements, invoices, and letters, ensuring accuracy and compliance.

Skills:


• Excellent time management and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.


• Effective and professional communication abilities, including the capacity to interact with all levels of employees, vendors, clients, and guests.


• Professional writing capabilities, including drafting emails, letters, and other industry-related reports, documents, and correspondence.


• Exceptional customer service and interpersonal skills, ensuring positive and productive interactions.


• Good computer skills and familiarity with office software.


• Proficiency in word processing software, such as creating and contributing to spreadsheets, drafting and sharing documents, and developing engaging and informative presentations.


• In-depth understanding of the industry or office environment, providing insights and expertise in daily operations.

Qualifications:


• Bachelor's degree or equivalent experience in a relevant field.


• Excellent command of Greek and English, both written and spoken.


• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint).

What We Offer:


• A competitive remuneration package.


• Opportunities for continuous learning and professional development.


• The chance to be part of a dynamic and fast-growing company in the logistics industry.

FERST Logistics complies with the General Data Protection Regulation (GDPR) and is committed to safeguarding your personal data. By submitting your application, you consent to the collection, processing, and storage of your personal information for recruitment purposes only. Your data will be handled with strict confidentiality and will not be shared with unauthorized third parties.

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