Project Assistant

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context

In close collaboration with national and local authorities and experienced Partners, in the context of the project 'Helios+: Comprehensive actions for the integration of third-country nationals into the labour market' in the Region of Crete" with MIS Code under the Programme "Crete 2021–2027'', IOM aims at promoting the integration of beneficiaries of international protection and temporary protection into the Greek society through activities for employability support, the provision of Greek language courses and vocational training, the support for independent living, including rental subsidies, activities promoting social cohesion and inclusion.

Under the overall supervision of the National Project Officer, the technical advice of the CBI Focal Point and the direct supervision of the Regional Coordinator, the successful candidate will have the following duties and responsibilities:

Responsibilities: Participate in the provision of support and training to project staff regarding rental and vocational training subsidies' workflows and controls.

Provide technical assistance regarding the completion of lease contract agreements between counterparties.

Prepare the required financial documentation related to the payments of rental subsidies to HELIOS beneficiaries.

Support the coordination with IOM Finance Department to ensure compliance with the internal procedures (SOPs) regarding disbursements/credits to beneficiaries.

Suggest potential updates on Standard Operating Procedures (SOPs) based on good practice and feedback collected while performing the assigned duties.

Continuously update the related database and ensure the quality of inserted data.

Maintain internal filing system.

Prepare regular reports to senior management.

Produce, collect and conduct quality control of the required means of verification.

• Perform any other duty that may be assigned.

Qualifications: Education

High School Diploma with minimum three years of working experience; or,

University degree in finance, economics, accounting, management and business administration or any other related field from an accredited academic institution with minimum one years of work experience.

Master's degree in the above fields will be considered an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

At least one year of relevant previous work experience;

Experience in working in a multi-cultural environment preferred.

Skills

Computer literacy in standard software applications;

Strong work ethics and commitment to humanitarian principles.

Languages

For this position, fluency in English and Greek is required (oral and written).

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.