Back-Office Administrator

1 day ago

Rhodes, South Aegean, Greece Ella Hotels and Resorts Full time €25,000 - €35,000 per year

"Ella" means 'come' in Greek. A heartfelt invitation to explore, connect, and feel inspired. At Ella Resorts, we open our doors to a world where every moment becomes a cherished memory. We reimagine the art of resort living for the modern lifestyle traveler. Those who seek not just a destination, but a meaningful journey. Our curated collection of beachfront retreats, set across some of the Mediterranean's most iconic shores, invites you to embrace adventure, unwind in style, and discover the true essence of summer living.

In order to support our rapid growth we are seeking to hire a Back-Office Administrator.

This is a great opportunity for someone who aspires to develop her/himself and become part of an innovative and vibrant team of hospitality professionals who aim high

Position Summary

The Back-Office Administrator will provide efficient administrative and clerical support to the hotel's management and operational departments, ensuring smooth coordination of back-office functions, accurate documentation, and effective communication across all levels of the resort..

Scope

  • Handle daily administrative tasks such as correspondence, filing, record-keeping, and data entry.
  • Maintain and update internal databases, reports, and departmental documentation.
  • Support coordination between departments by collecting, reviewing, and distributing relevant information and materials.
  • Prepare and format reports, presentations, and meeting documentation as requested by management.
  • Manage office supplies and assist in purchasing requests or requisitions.
  • Monitor and ensure accuracy in timesheets, attendance records, and departmental rosters when required.
  • Support HR, Finance, and Operations teams with administrative assistance (e.g., document control, scanning, invoice tracking).
  • Assist in scheduling meetings, preparing agendas, and keeping accurate minutes.
  • Maintain confidentiality and data protection standards at all times.
  • Represent the back-office professionally when interacting with internal and external stakeholders.

Requirements

  • Previous experience in an administrative or back-office role, preferably in a hotel or corporate environment.
  • Excellent command of MS Office (Word, Excel, Outlook, PowerPoint) and general computer literacy.
  • Strong written and verbal communication skills in English;
  • Diploma or degree in Business Administration, Office Management, or related field preferred.
  • Experience in handling confidential information and managing administrative workflows
  • Strong organizational and multitasking abilities.
  • Attention to detail and accuracy.
  • Discretion, professionalism, and trustworthiness.
  • Effective communication and interpersonal skills.
  • Proactive, flexible, and service-oriented mindset.
  • Ability to work efficiently both independently and within a team.

Benefits

  • Competitive remuneration package
  • Career advancement in a fast-growing organization
  • Continuous learning & development within a transparent & inclusive working environment
  • Collaborative working environment
  • Accommodation & meals

Ella Resorts are dedicated to providing exceptional guest experiences across its brand and our amazing Team members are at the heart of it.

Join us today to build our future together.

All applications will be acknowledged and treated as strictly confidential.

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