Proposal Manager

With our groundbreaking satellite 5G constellation, OQ Technology is a global leader in IoT communication connectivity and associated services. We are a venture-backed company with a successful track record of satellite launches and the first in the world to merge cellular 5G with satellites. Our technology has transformative applications across Oil & Gas, Maritime, Industry 4.0, and Transport – particularly in asset management and connectivity for remote and underserved regions. As we expand our portfolio of missions and partnerships with ESA, the European Commission, and the Greek government, we are seeking a skilled Proposal Manager to coordinate proposals and contractors end-to-end, ensuring successful planning across technical, implementation, financial, and contractual aspects.

Job Location

Greece

Starting Date

December 24, 2025

Job Type

UNLIMITED

Key responsibilities:

Proposal & Opportunity Management

• Continuously monitor and identify funding and tender opportunities with ESA, EU, EDA, and Greek national programs.
• Lead the preparation of complete project proposals, including objectives, scope, work breakdown structure, schedules, resources, risk registers, and compliance documents.
• Coordinate internal contributors and external partners to ensure timely, high-quality proposal submissions.

Budgeting & Financial Planning

• Develop detailed project budgets, including personnel, equipment, travel, subcontracting, and capital expenditures.
• Track and monitor project spending and financial performance. Consortium & Stakeholder Coordination
• Build, lead, and coordinate consortia of partners and subcontractors; ensure alignment with project scope, budget, and timelines.
• Serve as the main point of contact for ESA, the European Commission, and national agencies.
• Manage institutional projects and interface with internal technical, financial, and commercial teams.

Contracting & Procurement

• Lead RFP/RFQ processes with suppliers and partners, including evaluation, selection, negotiations, and issuing purchase orders.
• Coordinate invoicing and suppliers delivery and reviews to ensure contractual and financial compliance.

Project Assurance & Delivery

• Ensure proposals and projects comply with ECSS, PA/QA, and other applicable quality standards.
• Prepare milestone documentation, progress reports, deliverables, and closure reports.
• Support resource planning and coordinate technical teams to maintain project momentum. Other
• Attend relevant conferences, workshops, and milestone meetings (travel required).

Key Requirements:

• M.Sc. in Aerospace or Telecommunications Engineering or an equivalent qualification from a recognized institution.
• 3-5 years of experience in space or telecommunication engineering and proposal/bid management.
• Hands-on experience coordinating and managing projects with ESA and EU, with proven successful proposals record.
• Strong background in project management methodologies, including budgeting, scheduling, and risk assessment.
• Excellent communication and interpersonal skills, with experience in technical and business negotiations.
• Experience in writing documentation and managing proposal applications.
• Ability to prioritize tasks, make effective decisions, and delegate when necessary.
• Self-starter with adaptability to change in a dynamic, entrepreneurial environment.
• Proficiency in spoken and written English.
• Important: Already a resident in Europe or holds a valid European work visa.

Nice to Have

• Managed big consortia and successfully won projects.
• Experience in tailoring ECSS standards for space projects, including PA/QA and project management standards.
• Knowledge of satellite communications, 5G systems, and direct-to-device initiatives.

Benefits:

• Enjoy a 50% income tax exemption on your salary – an exceptional incentive for top talent relocating to Luxembourg, subject to eligibility conditions.
• Hybrid working environment.
• A dynamic, high-growth environment with career development opportunities.
• Regular company events and team activities.