Senior Accounts Payable Analyst

1 day ago

Municipality of Vari Voula Vouliagmeni, Greece Swift Marine Full time €45,000 - €55,000 per year

Location: Athens, Greece

Employment Type: Full-time

Department: Finance & Accounting

About the Role

We are seeking an Accounts Payable Senior to join our Finance team. The role is responsible for managing vendor payments, processing invoices, reconciling accounts, and ensuring that all transactions comply with company policies and accounting standards.

This position plays a key role in maintaining strong relationships with vendors, supporting month-end closings, and contributing to the accuracy and efficiency of the company's financial operations.

Key Responsibilities

Invoice & Payment Processing

· Full P2P process coordination.

· Receive, review, and process vendor invoices with proper approval and coding.

· Perform 3-way matching between purchase orders, receipts, and invoices.

· Ensure accurate and timely payments to vendors according to payment terms.

· Manage recurring invoices (utilities, rent, subscriptions, etc.) and maintain organized records.

Month-End & Reporting

· Support month-end closing by preparing accruals and reconciliations.

· Reconcile the AP subledger with the general ledger.

· Generate reports on payment aging, outstanding liabilities, and cash flow projections.

Compliance & Audit

· Ensure compliance with internal controls, accounting standards, and tax regulations (e.g., VAT, withholding).

· Support internal and external audit requirements by providing working papers, reconciliations and other types of documents.

Process Improvement

· Identify opportunities to improve AP workflows and automation within ERP systems.

· Contribute to standardization projects and continuous process improvement initiatives.

· Implement and drive Best Practice

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Qualifications

· Bachelor's degree in Accounting, Finance, Business Administration, or related field.

· 3–5 years of experience in Accounting & Finance roles.

· Strong communication skills.

· Excellent organizational skills and attention to detail.

· Ability to manage multiple accounts and priorities effectively.

· Proficiency in ERP systems and Microsoft Excel.

· Excellent command of English language (written and spoken).

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Core Competencies

· Communication: Clearly and professionally communicates with vendors and internal teams to ensure timely processing and payment.

· Negotiation: Handles payment terms and issue resolution while maintaining positive vendor relationships.

· Problem Solving: Quickly identifies and resolves invoice or payment discrepancies.

· Accountability: Takes ownership of assigned accounts and meets deadlines with accuracy.

· Team Collaboration: Works closely with Finance, Procurement, and Operations to ensure a smooth AP process.

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