Purchasing Officer

9 hours ago

Kifissia, Attica, Greece Castor Ships S.A. Full time €35,000 - €45,000 per year

Job Description

  • Job Title: Purchasing Officer
  • Reports to: Chief Technical & Operations Officer (CTOO)
  • Location: Athens - GR

Job Summary
: The Purchasing Officer is responsible for coordinating and supervising the procurement of the wet fleet and timely delivery of supplies and spare parts to the fleet. This role requires ensuring efficiency, cost-effectiveness, and full compliance with the company's purchasing procedures.

Main Responsibilities

  • Review and propose amendments to the company's procurement procedures in cooperation with HSQE Manager
  • Ensure the correct and consistent application of the company's Purchasing Procedures
  • Monitor and manage all purchase requisitions for the wet fleet in the BENEFIT ERP system; Compare, evaluate issue and follow up on Purchase Orders
  • Track all deliveries to ensure goods and services are received on time by the vessels in the fleet, who is responsible and in accordance with orders
  • Collaborate with the Technical Superintendent to monitor and update spare parts inventory in the PMS, ensuring alignment with actual onboard stock
  • Verify that critical spare parts onboard meet the minimum stock requirements
  • Monitor and follow up the annual KPIs for his fleet and department
  • Report discrepancies or stock shortages to the Technical Superintendent for appropriate follow-up actions
  • Match supplier invoices with corresponding orders and forward for review and approval
  • Coordinate with the Accounting Department to process and follow up on payments
  • Participate in briefing sessions with seafarers to ensure thorough familiarization with procurement procedures and systems
  • Maintain and regularly update the Approved Suppliers List (ASL), ensuring supplier data is accurate and up to date
  • Monitor actual costs of spares and consumables against budgeted amounts, providing justifications for any variances
  • Prepare and submit monthly reports detailing orders, deliveries, and cost analysis

Requirements
*Desired Skills & Experience*

  • Bachelor's degree, preferably in Maritime Studies or a related field
  • Minimum of 3 - 5 years' experience as a Purchasing Officer within the shipping industry, preferably in a company with wet fleet
  • Strong understanding of procurement processes and industry purchasing standards
  • Excellent negotiation, numerical, and interpersonal skills
  • Proficiency in Microsoft Office and ERP systems; prior experience with BENEFIT ERP is highly desirable
  • Ability to manage multiple tasks under pressure and meet tight deadlines
  • Excellent command of the English language, both written and spoken

Benefits

  • Daily Lunch Allowance
  • Life & Health Insurance
  • Dental Insurance
  • Annual Discretionary Bonus
  • Special Bday Gift
  • Opportunities for Professional Growth

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